Administrative Assistant/Receptionist

Atlantic Systems Inc is currently looking for a highly motivated individual to join us as an Administrative Assistant. This is a full-time position Monday – Friday from 8:30am – 5pm, required in office on Wednesday and Thursdays with Mondays for the first 4 weeks during training, ability to work from home other days. The ideal candidate will perform administrative and clerical duties to support the overall needs of our business, working directly for our president and with our support staff on a daily basis.

Responsibilities include but are not limited to

• Answer and direct phone calls
• Organize and schedule meetings and appointments
• Produce and distribute correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Submit and reconcile expense reports
• Greet and assist visitors to the office, provide general support to visitors
• Provide information by answering questions and requests
• Take dictation at meetings, take accurate minutes of meetings and follows up with detailed summary of events
• Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques, coordinate repairs to office equipment
• Order office supplies and maintain supplies inventory by checking office stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
• Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
• Write letters and emails on behalf of other office staff
• Maintain computer and manual filing systems
• Manage staff appointments
• Maintain up-to-date employee holiday records
• Anticipate the needs of others in order to ensure their seamless and positive experience.
• Manage calendar for senior management

Required Qualifications

• Strong verbal and written communication skills
• Working knowledge of Microsoft Office programs
• Time Management skills
• Ability to work in a fast paced, diverse work environment

Preferred Qualifications

• 2+ year Administrative Assistant or office management experience
• 1+ year customer service experience

Starting salary $40,000 a year, with benefits after 90 days. Please note only applications with completed tests will be considered.

Job Type: Full-time

Pay: $40,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Work Location: Hybrid remote in Wall, NJ 07719