Administrative Assistant/Project Coordinator, Related Northwest Affordable

Responsibilities
Related Northwest is seeking an Administrative Assistant/Project Coordinator for its Related Northwest Affordable Housing Division, located in Portland, OR. The Administrative Assistant/Project Coordinator will be responsible for supporting the team (Senior Vice President, Senior Project Manager, Project Managers, Assistant Project Managers, and Development Associate) in all aspects of their projects including entitlements, due diligence, design, contracting, financing applications and transactions, construction. The position is a key support position that will provide the candidate exposure to all aspects of the affordable housing development process.

• Provide administrative support to the team, including scheduling of meetings, conference calls and vacations. Typing all manner of correspondence, memorandums, reports, transmittals, expense reports, agreements, addendums, contracts and forms.
• Perform all manner of analytical and technical tasks by drafting, examining, reviewing, revising, and analyzing consultant contracts.
• Process daily, weekly, and monthly reporting to ensure all schedules run smoothly, all jobs are completed as prescribed.
• Research and analysis: benchmark economic activity in target markets by tracking rents, sales, operating costs, competitive supply and economic expansion activity.
• Maintain good communication with vendor contacts to ensure dates, scopes, and contracts are clear and insurance requirements meet or exceed Related standards.
• Handle matters relating to time sensitive material and meet multiple deadlines. Inform project team of project status and issues that may impact timelines.
• Set up project files; maintain and track off-site storage of project files, closing binders and other marketing and administrative systems.
• Maintain database and/or central depository of all existing contracts, marketing materials, and media documentation. Oversee and maintain project files of legal and confidential nature.
• Coordinate general office functions such as subscriptions, check requests, purchase orders, mass mailings, and miscellaneous employee needs.
• Data entry assistance and website research.
• Assist with all project related activity such as project closings and planning for various functions project groundbreaking ceremonies, grand openings, etc.
• Run office errands and maintain office supplies as needed. (i.e., check faxes, supplies, mail, etc.)
• Implement corporate policies in the coordination of development of real estate projects.
• Coordinate consultant contracts and confirm all vendor information for invoicing and project is verified with accounts payable. Respond to vendor questions regarding invoices, ensuring they are processed in a timely manner. Monitor budgets for compliance and rectify invoices with consultants.

Compensation

• $60,000 - $80,000 / year
• Annual performance-based bonus

Qualifications
Minimum Bachelor's Degree; preferably in real estate, business administration, public policy or planning.

• Strong MS Office, Excel and Word skills are a prerequisite; experience with Project and Power Point a plus.
• Strong organization skills with an ability to manage multiple deadlines, tasks and assignments.
• Complex thinker with a strong intellectual curiosity.
• Experience, knowledge and understanding of real estate a plus.
• Keen attention to detail.
• High energy; possessed with drive.
• Suitability to an entrepreneurial culture that places a premium on performance.
• Must be a team player but also a self-started that can perform with limited direction.
• Excellent written and verbal communication skills.

Please note that Related has adopted a COVID-19 vaccination policy to safeguard the health and well-being of our employees. As a condition of employment, Related employees working on-site are required to be fully vaccinated for COVID-19, unless a reasonable accommodation is approved or as otherwise required by law.
Related values diversity in backgrounds and experiences. We are proud to be an equal opportunity employer and are deliberate about the team and culture we are building. We aim to ensure competitive total compensation that is commensurate with experience, workplace geography, and market standards.
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Overview
Formed in 1972, Related is the most prominent privately-owned real estate firm in the United States. Headquartered in New York City, the company has offices and major developments across the world. Related owns and manages a premier portfolio of assets valued at over $60 billion, including the 28-acre Hudson Yards neighborhood on Manhattan's West Side.
Related believes in investing in its talent and cultivates a positive, team-oriented environment where every voice is valued. Employees are encouraged to boldly take on new challenges, transcend the status quo, and demonstrate strong entrepreneurial spirit. In its relentless commitment to excellence, Related works to foster an innovative approach in its team members so that they can positively impact the communities in which they conduct business. Learn more about Related at www.related.com.
Firm Overview
Related Northwest, the West Coast affiliate of Related California and Related Companies, is a fully integrated real estate firm that develops multifamily residential and mixed-use properties in Oregon.
Related Northwest ("RNW") located in downtown Portland, has been successfully operating as an active affordable housing developer, developing over 1,100 units over the last five years. The RNW team has overseen catalytic projects such as the Hillside Park public housing redevelopment and Glisan Landing, two dynamic public-private partnerships that show cases Related's ability to develop highly complex catalytic affordable housing communities that deliver in scale and combine significant community benefits. A hallmark of RNW is their deep commitment to delivering thoughtfully designed housing with exemplary curated programming based on robust community engagement. Our housing is steeped in community partnership, having collaborated with non-profit organizations throughout Oregon our team has successfully developed and managed a broad range of property types consistently developing communities that exceed industry benchmarks in design, construction, sustainability and property management. RNW is widely known for their excellence in execution, efficiency, creative partnerships, high quality housing and proven track record on delivering community benefits.
For more information about Related Northwest, visit www.relatednorthwest.com.