Administrative Assistant

About us

First Command Financial Services

https://www.firstcommand.com/

We are looking for an Administrative Assistant to support a Senior Financial Advisor. You will work directly with Senior Administrative Assistant. You will perform a variety of administrative tasks, including managing phones and emails, scheduling appointments and planning meetings. For this position, you should be able to use your organizational skills to manage your office space and your time, as you will collaborate with clients and colleagues in a fast-paced environment. You should have excellent verbal and written communication skills. Ultimately, you should be able to support all aspects of the Advisors practice and ensure our day-to-day office operations run smoothly.

Responsibilities

• Support senior managers and executives with daily clerical tasks
• Plan meetings and take detailed minutes
• Answer phone calls, provide information to callers or connect callers to appropriate people
• Schedule appointments and update calendar
• Make travel arrangements and reservations for senior managers
• Compose and type regular correspondence, like invitations and informative material
• Develop and maintain a filing system
• Create spreadsheets and presentations
• Provide statistical and budget reports
• Greet and provide general support to visitors
• Develop, implement and improve office policies and procedures

Skills

• Proven work experience as a senior Administrative Assistant or executive Administrative Assistant preferably in Financial Services
• In-depth understanding of office management and daily operations
• Hands on experience with MS Office
• Working knowledge of office equipment, like printers and fax machines
• Excellent verbal and written communication skills
• Strong organizational and time-management skills
• High School degree; additional qualification as a personal assistant or secretary will be a plus
• Ability to pass a detailed background check

Job Type: Part-time

Pay: $18.00 - $22.00 per hour

Expected hours: No more than 20 per week

Benefits:

• Paid time off

Schedule:

• 4 hour shift
• Day shift
• Monday to Friday
• Morning shift

Education:

• High school or equivalent (Required)

Experience:

• Customer service: 2 years (Required)

Work Location: In person

Application Deadline: 11/25/2021