Administrative Assistant - Utility

Kitson & Partners is a residential and commercial real estate development company based in Palm Beach Gardens, Florida, and developers of the first solar town in America, Babcock Ranch, a master-planned community consisting of 18,000 acres under development in Southwest Florida. Kitson & Partners also owns and manages 1.6 million square-feet of retail centers in South and Central Florida and has 6.8 million square-feet of commercial entitlements. We have an exceptional opportunity for an experienced Administrative Assistant. This position is responsible for providing administrative help to the Utility Director. The right candidate should have 3-5 years experience in a professional office environment.

• Provides administrative support to the Utility Director
• Assists in coordination and scheduling of meetings, Outlook calendars, copying and report creation, creation of correspondence and preparation of preparation of power point slides.
• Accepts office calls and greets visitors; processes mail including receiving, sorting, and distributing incoming and outgoing mail and accepting deliveries.
• Serves as a contact for TCU customers, outside agencies, and organizations; provides information and assistance including responding to requests and inquiries from customers and the public for information and assistance.
• Provides follow up assistance as needed to managers and supervisor to ensure that deliverables stay on task.
• Assists with preparation of monthly expense reports in accordance with K&P’s travel & expense policies.
• Coordinates with the billing company on meter reading and billing
• Maintains dashboards and graphs using key performance indicators for customer service, plant, and system operations and maintenance
• Performs administrative activities of routine and moderate difficulty in support of assigned department, which may include developing and updating a variety of databases

Skills and Abilities:

• Strong office, secretarial and administrative skills required.
• Strong scheduling skills with ability to juggle multiple calendars and schedules successfully.
• Excellent interpersonal skills, helpful disposition and good communication skills.
• Good organizational skills and ability to self-manage required.
• Listening and problem-solving skills
• Clear communication
• Friendly attitude and empathy
• Product/Service knowledge
• Strong time management and organizational skills

Our Diversity and Inclusion Commitment

K&P is an equal opportunity employer that believes in maintaining a work environment and company culture in which all people are respected and valued, regardless of gender identity or expression, sexual orientation, religion, ethnicity, age, disability status, national origin, veteran status or any other characteristic protected by law.

Compensation and benefits
We offer an excellent compensation and benefits package, an exciting opportunity, and the chance to grow and contribute to an energetic, collaborative team. To apply, please submit your resume with salary expectations. Resumes submitted with salary requirements will have first consideration.

Candidates meeting these qualifications should apply online. We maintain a Drug Free / Smoke Free Workplace and perform reference checks and background screening. / EOE.

Job Type: Full-time

Pay: From $25.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• No weekends

Experience:

• administrative support: 3 years (Required)

Work Location: In person