Administrative Assistant, Translational Sciences Division, Science Partnerships

The FNIH seeks an Administrative Assistant, Translational Sciences Division,to support a passionate team of professionals managing multi-million-dollar research programs to develop new ways to prevent and treat diseases. The Administrative Assistant will handle key functions for Department leadership and provide additional support for some broader Department functions.

ESSENTIAL FUNCTIONS

• Manage calendars and schedule internal and external in-person and virtual meetings and teleconferences for Department leadership. Organize and prepare for meetings, including gathering documents and attending to meeting logistics.
• Interact high-level external administrative personnel and their scientific research principals at NIH, FDA, biopharmaceutical companies, academic institutions, non-profits and other organizations involved in improving human health.
• Draft and produce properly formatted communications, including letters, agendas, memos, reports and other documents.
• Help reconcile expenses monthly and prepare invoices and check/wire transfer requests.
• Help prepare, edit, and manage PowerPoint presentations, integrating slides from a variety of authors.
• Coordinate travel arrangements as necessary for Department staff.
• Provide information and assistance to callers and visitors in a courteous and professional manner.
• Organize and maintain various physical and electronic records and documents.
• Establish and consistently demonstrate an understanding of FNIH policies and procedures.
• Serve as a contributing member of the Translational Sciences Team, working within a team concept to reach individual, as well as departmental goals.