Administrative Assistant To The Chief Program Officer

Counseling in Schools, Inc. (CIS) is a dynamic school-based, non-profit, community-based organization dedicated to supporting the emotional and social well-being of New York City school communities. As the Assistant toChief Program Officer, you will play an essential role in providing executive-level support to the Chief Program Officer (CPO) of Training, Expansion and Program Development The primary responsibilities of this role are to maintain and optimize the CPO's schedule, coordinate with internal and external stakeholders, provide logistical support, and to collaborate, and work on organizational, school and CBO program related projects.
Qualifications:

• Bachelor's degree in a related field plus one year or more of professional work history; six or more total years of post-secondary professional work history in lieu of Bachelor's degree considered.
• One or more years of experience in providing high level administrative support.
• Strong verbal and written English communication skills.
• Takes initiative to learn and ability to work independently.
• An understanding of the complexities surrounding collaboration in an NYC community based organization
• Highly organized, solution focused, problem solver, and self-motivated
• Detail oriented, organized with proven ability to successfully multitask
• Collaborative mindset and strong interpersonal skills
• Ability to remain positive in high pressure situations
• Demonstrates critical thinking, communication, and relationship-building skills
• Flexible, creative, and resourceful approach
• Proficient in MS Suite, Canva, and knowledge of modern Program system platforms

Key Job Responsibilities:

• Maintain an accurate and detailed calendar for CPO, manage, log, communicate and coordinate scheduling requests. Organize internal and external meetings for CPO
• Support logistical and substantive preparation, creating agendas, purchase of and distribution of items needed in schools
• Track Programmatic tasks and projects to ensure appropriate prioritization of projects with respect to deadlines and organizational developments
• Track and reconcile monthly credit card statements and complete and submit expense reports in a timely manner
• Ensure consistent and efficient interaction with colleagues across the organization; demonstrate poise and tact under pressure and handle matters with sound judgment and confidentiality
• Provide special project leadership and support.
• Conduct preliminary research on a variety of topics; draft materials as needed
• Perform any other relevant duties as assigned by CPO which may include visits to schools, organizing spaces, attending events and representing the organization.

Reports to:
Chief Program Officer, Counseling In Schools
Requirements:

• Full time position
• Must be able to travel within NYC

Benefits:

• Paid Leave - PTO
  15 plus days of PTO plus paid holidays which allows you to recharge and return to work refreshed and motivated.
• Health Care Coverage:
  We understand the importance of your health and well-being. As part of our commitment, we provide a fully paid plan as well as other options on comprehensive healthcare coverage that includes medical, dental, and vision benefits, ensuring that you and your family have access to quality healthcare when needed.
• Transit Check Program:
  To make your daily commute more convenient and cost-effective, we provide a transit check program that allows you to cover transportation expenses using pre-tax dollars. This benefit contributes to a greener and more efficient commute.
• 401(k) Plan:
  Planning for your future is essential. Our 401(k) plan enables you to save for retirement while benefiting from company contributions, ensuring financial security in your later years.
• Life Insurance:
  Your peace of mind is paramount. We offer life insurance coverage to provide financial support for your loved ones in the event of unforeseen circumstances, demonstrating our commitment to your family's well-being.

Salary Range:
50k - 55k