Administrative Assistant to support the Director

Administrative Assistant to support the Director

This is an excellent opportunity for a capable, experienced administrator who is reliable and seeks a new challenge. T. M. Bier & Associates (TMBA), Inc. is one of the largest Control Systems Engineering firms in the New York Metropolitan area. Come work for a proven industry leader!

The Company

Since the industry began, TMBA has specialized in providing turnkey Building Automation Systems and Energy Cost Reduction Measures. We provide innovative design, installation and true 24/7 service to our commercial, industrial and institutional clients. Our intensely loyal customer base is testament to TMBA’s quality product and dedicated service, and is the nucleus for our steady growth.

Responsibilities

Provide administrative support to the Director. Handles a variety of general office, administrative and project specific duties.

• Coordinate and manage meeting invites and appointments.
• Coordinate and manage travel plans for various staff.
• Coordinate and manage catering needs.
• Prepare and edit documents, presentations, reports, and memos.
• Handle incoming and outgoing communication, such as phone calls, emails, letters, and faxes.
• Maintain and update contact lists, files, records, and databases.
• Research and gather information for projects, initiatives, and meetings.
• Follow up on the Director’s requests and assignments to other staff, departments, and external parties.
• Prepare expense reports.
• Provide general administrative support.

Requirements

• Minimum 5 years administrative experience.
• Strong computer skills, specifically Microsoft Office Suite.
• Detail oriented with excellent organizational skills.
• Able to work autonomously in a fast paced environment.

Work Location

• Glen Cove Office. This is an IN OFFICE POSITION.

Job Type

Non-Exempt, 8:30AM TO 5:30PM

Hourly Pay Range $23 to $28

Job Type: Full-time

Pay: $23.00 - $28.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: In person