Administrative Assistant at the Juvenile Detention Center

Job Summary:
The Administrative Assistant – JDC will perform a wide range of office support activities for the Juvenile Detention Center. This position will be responsible for data entry, collection, updating and monitoring of Education Information for students entering and exiting the Detention Center.
Essential Job Duties:
Maintain information in E-School which includes but is not limited to:
Enter and discharge students
Update transcripts to include credits
Add seat times to transcripts
Program and schedule students
Print student schedules for dissemination to students
Enter school schedule
Gather Education Information for Students, which will include contacting school districts for Education information.
Tracking students admission dates, and informing the Teacher- JDC when their students are eligible for 5 week reports and report cards.
Track when student classes should be changed, and notify all appropriate parties.
Maintain the list of students with IEP’s. This will include tracking when IEP’s are due and goal updates
Schedule IEP meetings and send out proper notifications
File all IEP related paperwork
Manage records for all students that have been admitted and/or discharged.
Respond to all request for Education information of students
Any other duty as assigned by supervisor.
Skills:
Communication: Strong oral and written
Attention to detail: Excellent attention to detail and thoroughness in completing tasks is a must
Dependability: Job requires being reliable, responsible, and dependable, and fulfilling obligations
Adaptability: Openness to both positive or negative change and variety in the workplace required.
Teamwork ability: Ability to work well and personally connect with others in the workplace.
Minimum Education Required:
High School Diploma or Equivalent
Minimum Experience Required:
Minimum of two years of experience in clerical work and data entry
Experience in guidance counseling in a school setting preferred.
License/Registration/ Certifications Required:
N/A
Training Requirements:
New Hire Orientation
Physical Requirements:
The overall nature of the position is sedentary requiring little physical effort with occasional light physical exertion required. There is little, if any, exposure to environmental conditions
The constant physical demand of the position is sitting.
The frequent physical demands of the position are standing, walking, climbing, talking, hearing, repetitive motions, and eye/hand/foot coordination.
The occasional physical demands of the position are lifting, carrying, pushing, pulling, balancing, stooping, crouching, reaching, handling, grasping, and feeling