- Maintain time and attendance records for Facilities staff. Responsible for tracking personal, vacation, and sick time.
- Create and maintain spreadsheets for analysis and tracking purposes.
- Manage electronic card access system daily.
- Serving as a point of administrative contact and liaison with other offices, individuals and external constituents.
- Provides administrative assistance and support to the assigned organizational managerial staff.
- Prepares various reports based on operational assignment.
- Make decisions within established guidelines, policies, or directions.
- Prepare and edit essential documentation, including memos, reports, and other forms of communication.
- Maintaining organizational databases updated with necessary information and be able to run and analyze reports from those databases.
- Coordinates the scheduling of projects, special events, operational programs that require coordination with multiple constituents (both internal and external).
- Responds to routine inquiries requiring organizational knowledge.
- Performs routine office administrative functions such as typing, filing, copying, scanning, data entry and answering phones.
- Work with a team or independently as assigned.
- Sets up, organizes, and maintains electronic and paper filing systems for records, correspondence, and other material Manage service and maintenance records and documentation in adherence to quality-control/regulatory standards.
- Initiates and manages requisitions and check requests; track and review invoices for accuracy and prepare for Finance/Accounting.
- Follow up on invoices, requisitions, purchase orders, and payments.
- Procure and manage office/building supplies.
- Arranges meetings and maintain calendars for appropriate staff members as required.
- Assess procedures and make recommendations for improvement.
Experience:
For applicants who will perform this position in New York City or Westchester County, the proposed hourly salary is $24.94/hr. to $28.00/hr. For applicants who will perform this position outside of New York City or Westchester County, salary will reflect local market rates and be commensurate with the applicant’s skills, job-related knowledge, and experience.
Unless otherwise specified, all posted opportunities are located in the New York or Greater Tri-State office locations