Administrative Assistant -Temporary

Closing Date: March 21, 2024
Salary: $ 23.75to $36.58
Typically, selected candidates are hired at a salary rate between the minimum and midpoint of the range.
Benefits: This link below will provide you with Grant PUD's benefit that may be available if hired, different employee types are eligible for different benefits.
Grant PUD - Unified Insurance Program (uip-wa.org)
Grant County PUD will be administering a background check as part of the hiring process, if selected for this position.
Job Responsibilities
Essential Function
Essential Functions: as defined under the Americans with Disabilities Act, may include any of the following
representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties
performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable
accommodations will be made as required. The job description does not constitute an employment agreement and
is subject to change at any time by

• Responsible for supporting the Managing Director of Power Delivery by scheduling meetings, managing Grant
  PUD's calendar, arranging travel, preparing statements of expense, purchasing office equipment and supplies,
  developing presentations, corresponding with internal and external stakeholders on the Director's behalf, and
  planning and managing special events including staff meetings and recognition lunches.
• Supports staff from other Power Delivery departments by scheduling meetings, arranging travel, preparing
  statements of expense, purchasing office equipment and supplies, and planning and managing special events
  including meetings with external stakeholders and vendors.
• Other responsibilities include coordinating weekly meetings, preparing meeting agendas, recording meeting
  minutes, providing follow-up documentation to managers and supervisors, and scheduling training events.
• Assists in placing orders, developing invoices, and tracking/monitoring orders placed. Create and update
  various spreadsheets to document orders placed and budget spent; track actual expenses to budgets for all
  departments; work with the Managing Director and department managers to maintain solid budget
  foundation and plan for expense tracking.
• Maintains and coordinates the SharePoint site for internal and external communications and information
  sharing; fields questions, assists employees in navigating and finding information, manages permissions,
  and keeps updating and improving asneeded.
• Attends meetings and trainings as needed to provide professional support to any department or
  manager needing assistance.
• The incumbent must have excellent customer service and interpersonal skills. Other requisite skills include an
  ability to: work independently, exercise sound judgement and decision-making, be proactive in resolving
  issues, and handle sensitive topics in a confidential manner.The incumbent must also demonstrate a commitment to Grant PUD's mission, vision, values, and strategic
  plan. The incumbent should be familiar with these organizational priorities and behave in away that aligns
  with these expectations.
• The incumbent must understand and adhere to compliance requirements for this position that may
  include laws, regulations, security guidelines, Grant PUD policies &procedures.
• Finally the incumbent must actively participate in all aspects of our safety program, including but not limited
  to:
  o Following all safety policies and procedures.
  o Alerting supervisors and coworkers to unsafe or hazardous working conditions.
  o Reporting any safety incidents or close calls within 24 hours to your supervisor.
  o Accepting feedback from supervisors and coworkers regarding your own safety performance

Education and Experience
Required

• Associate degree (AA/AS) in Office Administration or secretarial studies. 2-5 years'
  experience in an administrative role or customer service role.

Licenseand Certification
Required

• A valid State driver's license is required. Occasional travel to other Grant PUD locations required.

Other Knowledge, Skills, and Abilities

• Knowledge of organizational policies and procedures; department policies and procedures; file and records
  management; office equipment including copier's, scanners and other; office standards, event planning, and
  follow up.
• Skills in operating a personal computer and general office equipment; typing and entering data with speed and
  accuracy; budgeting and spreadsheet dynamics; customer service and communication; utilizing MS office
  products; interpersonal skills including clear and concise communication both in writing and verbally.

Physical Requirements

• Position may be eligible for hybrid work arrangement: ☒Yes ☐No
• Per Grant County PUD policy all employees are required to work at their designated headquarters at least two days per week.
• Majority of work is performed in a standard office setting.
• Typical shift of employees in this position: ☒8 hours ☐9 hours ☐10 hours ☐12 hours

*For a full list of requirements, the applicant/incumbent should refer to the Physical Capacity Evaluation (PCE).
The statements contained herein reflect general details as necessary to describe the principal functions for this job, the level of knowledge and skill typically required, and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas.