Administrative Assistant / Receptionist

Are you a friendly and professional individual with exceptional organizational skills? We are seeking a Administrative Assistant / Receptionist to join our team and be the face of our office. As the first point of contact for staff, clients, and visitors, you will play a vital role in creating a welcoming atmosphere and ensuring a positive experience for everyone. If you have administrative or clerical experience, excellent communication skills, and the ability to handle various tasks with efficiency, we want to hear from you!

Responsibilities:

- Take messages and forward telephone calls promptly

- Greet and assist all visitors, determining their needs and providing necessary guidance

- Answer, screen, and direct calls on a multi-line phone system courteously and professionally

- Respond to visitors, clients, and employees courteously and professionally

- Open and route incoming mail efficiently

- Prepare and send outgoing mail and packages in a timely manner

- Compose and type routine correspondence as required

- Perform general clerical duties including filing, photocopying, faxing, and mailing

- Organize and maintain the file system, ensuring proper documentation and records management

- Order and maintain supplies, arrange equipment maintenance, and keep the reception area organized

- Maintain a high level of professionalism in handling confidential and sensitive issues

- Perform other related duties as assigned by management

Minimum Qualifications / Requirements:

- Associate degree (A.A.), two to four years of related experience, or equivalent combination of education and experience

- Excellent verbal and written communication skills

- Proficiency in Microsoft Office Products

- Strong interpersonal skills to interact with individuals at all organizational levels

- Ability to understand and follow written and verbal instructions

- Strong organizational skills with the ability to manage priorities and workflow effectively

- Versatility, flexibility, and enthusiasm to work in a dynamic environment

- Ability to multitask

- Professional appearance and demeanor

- Ability to perform diversified clerical functions and basic accounting procedures

What We Offer:

- Bonus Opportunities

- Medical insurance: Employer Contribution

- Dental insurance: Premium paid 100% by employer

- Vision insurance: Premium paid 100% by employer

- 401K Employer Matching

- Paid Time Off

Join our team and contribute to creating a positive and welcoming environment for our staff, clients, and visitors. Apply today by submitting your resume and a cover letter highlighting your relevant experience and skills. We look forward to reviewing your application and potentially welcoming you to our team!

Equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all employees.