Administrative Assistant - Physician Practices- Albany

Administrative Assistant - Albany, NY - FT/DAYS

If you are looking for an Administrative position in our Physician Practices, full-time, this could be your opportunity. Here at St. Peter's Health Partner's, we care for more people in more places. This position is located at 425 New Scotland Ave Albany, NY

Position Highlights:

• Quality of Life: Where career opportunities and quality of life converge
• Advancement: Strong orientation program, generous tuition allowance and career development
• Work/Life: Monday - Friday; Office Hours

What you will do:

The Administrative Assistant's primary responsibility is the support of the Office manager and Program Director. The incumbent will perform all job functions in a courteous and professional manner consistent with the mission and goals of St Peter's Health Partners Medical Associates. Confidentiality is of the utmost importance in this role.

Responsibilities:

• Opens and distributes administrative office mail. Sends, receives and distributes faxes.
• Creates and maintains files for Office Manager and Program Director.
• Attends all office and provider meetings Creates minutes from meetings and distributes according to established guidelines.
• Proactively prepares for meetings by ensuring agendas, minutes and attachments are complete and distributed to all appropriate personnel.
• Handles catering needs for meetings as assigned.
• Maintains filing system for administrative office. Purges old documents on an annual basis, creating new files as necessary. Keeps purged files within reach for easy reference. Archives files when appropriate.
• Coordinates all travel as assigned. This may include transportation reservations, hotel accommodations, and conference registrations assuring that all plans are complete and accurate. Follows-up with distribution of tickets, itinerary and any other appropriate information.
• Maintains telephone and office contact lists.
• Prepares and assembles mailings as assigned.
• Set up meetings and follows up for Resident credentialing, CODA requirements, and interviews as directed.
• Creates, publishes and distributes Practice schedule, OR schedule, and Resident rotation according to established deadlines.
• Coordinates advertisements for Practice with Media & communication manager
• Coordinates ads for Practice sponsored functions.
• Creates and maintains Physician files.
• Assists with special projects as assigned
• Work with Office manager and office Directors in preparation for state and regulatory inspections
• Perform mandatory in-service of OSHA training. Maintain a clean and safe work environment.
• Maintain patient confidentiality and adhere to HIPAA regulations.
• Work cooperatively with all team members to ensure quality at all times.
• Communicate respectfully and effectively with providers, clinical staff, colleagues, managers and others.
• Adhere to St Peter's Health Partners Medical Associates Code of Conduct and all other employment guidelines at all times.
• Participate in available in-services and complete other required training.
• Perform additional duties as assigned.

What you will need:

• Demonstrated proficiency with Microsoft Office
• Ability to take accurate and meaningful meeting minutes
• Effective organizational skills
• Ability to handle multiple tasks simultaneously
• Ability to interact with medical, professional and support staff
• Ability to adapt skillfully to changing priorities
• Confidentiality, initiative, tact and diplomacy
• Commitment to customer service
• High School Diploma or equivalent required
• Ability to lift 20lbs.

Pay range: $17.85-$23.80

Pay is based on experience, skills, and education. Exempt positions under the Fair Labor Standards Act (FLSA) will be paid within the base salary equivalent of the stated hourly rates. The pay range may also vary within the stated range based on location

Our Commitment to Diversity and Inclusion

Trinity Health is one of the largest not-for-profit, Catholic healthcare systems in the nation. Built on the foundation of our Mission and Core Values, we integrate diversity, equity, and inclusion in all that we do. Our colleagues have different lived experiences, customs, abilities, and talents. Together, we become our best selves. A diverse and inclusive workforce provides the most accessible and equitable care for those we serve. Trinity Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other status protected by law.