Administrative Assistant, Operations-1St Shift

SUMMARY:

The Administrative Assistant, Operations, will perform various administrative duties including report preparation, supply inventory and maintenance of office machines.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Create spreadsheets, prepare expense and other reports, enter data and create reports. Order and maintain inventory of various office and warehouse supplies
• Manage all vendors including, but not limited to, the cleaning service, vending machines, repair services; monitor invoices and submit for payment; maintain consistent effective communication with corporate Procurement department
• Support the SAP process
• Sort and distribute incoming mail to office personnel and prepare outgoing mail with appropriate postage
• Maintain working status of office equipment 
• Answer, screen and route telephone calls appropriately
• Duties may include reassignment to alternate operational areas as business needs require
• Essential duties are not necessarily exhaustive and may be supplemented or otherwise revised by DHL at its sole discretion

EDUCATION AND/OR EXPERIENCE:

• High School or equivalent training and/or least 6 months related experience preferred

REQUIREMENTS/SKILLS:

• Ability to read, write and speak English
• Understand and perform report preparation; simple posting and recording, typing
• Understand standardized math processes utilizing addition and subtraction
• Work as a team member with a minimum amount of supervision and the ability to multi-task
• Contact other departments, terminals or customers on matters involving correction or adjustment where cooperation is essential

PHYSICAL DEMANDS:

• Walk throughout the office and warehouse to access file cabinets, office machinery and products
• Unload supplies and other materials weighing up to 20 pounds to organize or deliver to end user
• Operate a computer by entering data and preparing reports
• Communicate with other departments, other terminals and vendors in order to exchange information and prevent delays
• This is a warehouse environment where frequently this position will be exposed to cold, hot and changing temperatures; will constantly experience noise at medium level not damaging or loud enough to require protective equipment; will frequently be exposed to dust, dirt and changes in lighting 

EQUAL OPPORTUNITY EMPLOYER - VETERANS / DISABILITY