Administrative Assistant

Company Description

Dimmitt has served the Florida Gulf Coast for over 100 years building generations of loyal customers and associates that have helped us get where we are today. Legacy, history, and lifestyle automotive are ingrained into the Dimmitt name, and Richard Dimmitt has proudly represented the family with an area network of dealerships spanning from Crystal River in the north, to St. Petersburg and Sarasota in the south. Join us today and let Dimmitt be the key to your success!

Job Description

The Administrative Assistant will be responsible for providing high level administrative support to Sr. Level Management. Interacts with staff (at all levels) and business associates in a fast-paced environment, requiring a flexible and proactive approach to handling responsibilities with the highest level of professionalism and confidentiality.

Essential Duties and Tasks

• To model by example the Company’s mission statement by being an empowered, passionate and positive associate who strives to improve the quality of life for our associates, our guests and the community through service, excellence and innovation.
• Responsible for managing the daily calendar for senior level executives.
• Manage incoming calls promptly and efficiently.
• Administer incoming and outgoing electronic communications on behalf of Senior Management.
• Assist with meetings and preparation of presentation materials.
• Coordinate of travel, including flights, ground transportation and accommodation, as needed.
• Review and submit monthly bills for payment.
• Prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner.
• All other duties, as needed.

Job Requirements

Requirements are representative of minimum levels of knowledge, skills, and/or abilities. To perform this job successfully, the incumbent will possess the abilities or aptitudes to perform duties proficiently.

Ability to:

• Act as a representative for Sr. Level Management in accordance with the core values of the organization.
• Be an effective team member who is innovative, organized, proactive, with a focus on process and quality improvements.
• Work effectively with staff and all levels of management.
• Present the utmost positive and professional image to customers, staff and vendors.
• Manage multiple projects and duties simultaneously.
• Meet critical deadlines.
• Work in office-this is not a remote position.

Qualifications

• High school diploma or equivalency
• College degree or relevant college work highly preferred
• 3-5 years experience as an Administrative Assistant, or related position, supporting Sr. Level Management REQUIRED
• Strong technical skills with working knowledge of MS Office, including Word, Excel, PowerPoint and Outlook
• Trustworthy with a keen understanding of discretion and confidentiality
• Superior communication skills, both verbal and written
• Strong time management skills
• Excellent calendar management skills, including the coordination of complex executive meetings and events

Benefits

Group Benefits eligibility for full-time associates is 1st of month after 60 days. The plan includes:

• Medical
• Health Savings Account
• Telehealth
• Dental
• Vision
• Basic Group Life and AD&D – Employer Provided
• Voluntary Life Insurance – Employee / Spouse / Child(ren)
• Long Term Disability
• Short Term Disability
• Accident/Critical Illness
• 401(K) - 3% Company Match on First Day of Enrollment / 10% vested after 1 year and 100% vested after 2 years

Wait, there’s more!

• Employee Assistance Program
• Paid Holidays
• Paid Vacation
• Associate Discounts on Vehicle Purchases, Parts, and Service