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SalaryOverview:
Why We Need Your Talents:
The Finance Department Administrative Assistant is responsible for providing full-service administrative support to the CFO, Finance Department and the Executive Team.
Admin duties include: assisting with coordinating all office services; managing daily schedules, management of office equipment, answering multiple phone lines, routing calls, composing general correspondences, receiving guests to the office, coordinating travel arrangements, and assisting with budget preparation/financial reports, taking meeting minutes, records control and special administrative and clerical projects.
Responsibilities:
Where You'll Make an Impact:
- Perform general clerical and administrative office duties, such as recording accurate meeting minutes, ordering supplies, generating reports, maintaining office cleanliness, and filing for CFO and Executive Office.
- Providing real-time scheduling support by booking appointments and preventing conflicts for CFO and executive team.
- Set up and coordinate meetings, presentations, reservations and interviews which may include room set up of audio-visual equipment, conference lines and ordering refreshments.
- Coordinate heavy travel arrangements for CFO and Executive Team.
- Provide warm and genuine service to our team members and guests, while delivering prompt communication and follow-up.
- Act as a focal point for vendors, suppliers and community organizations seeking to and currently doing business with the company.
- Screening department phones lines and routing to appropriate personnel.
- Responsible for reconciling credit card statements.
- Submit and reconcile expense reports.
- Collect information, prepare and distribute partner books and financial binders.
- Assist with the responsibility of managing and efficient operation of executive office equipment including but not limited to phones, copiers, smartphones, and personal computers.
- Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies for the Finance Department and the Executive Office.
- Team Member event planning to include organizing, planning, executing requested team member appreciation events.
Skills to Help You Succeed:
- Confidentiality and discretion
- Organizational
- Strong written and verbal communication.
- Time Management
- Attention to detail
- Problem-solving
- Professionalism is shown in attitude, actions, and appearance.
Must-Haves:
- Five (5) to Seven (7) years’ experience in a high-volume professional office environment.
- 2-year Associates degree in Office Administration or a High School Diploma with equivalent experience.
- Must be able to comply with all state gaming regulations, which may include obtaining a license.
Physical Requirements:
- Ability to:
- Analyze and interpret departmental needs and results.
- Solve complex problems.
- Maintain mental concentration for significant periods of time.
- Constantly view a computer screen for hours at times throughout workday.
- 75% sitting, 25% standing
- Use of stairs and elevators
