Administrative Assistant Iii-Facility Services And It

Salary: $22.45 - $26.94 Hourly
Location : WI 53072, WI
Job Type: Full time
Job Number: 2023-12-21TW
Department: Facility Services
Division: Administrative Operations
Opening Date: 12/21/2023
Closing Date: 1/21/2024 11:59 PM Central
Grade/Level: 5
Description
WCTC is seeking a dynamic and versatile administrative professional with a passion for supporting both Facilities and IT functions within a fast-paced organization. Playing a pivotal role in ensuring the seamless operation of our Facilities and IT departments, you will be at the crossroads of our Facilities and IT departments, providing essential support to both areas. Desired prior experience would include experience with a fast-paced facilities or IT team, supporting renovations/construction, project management, financial accounting, and work order system. With support leaders of both areas. This role requires a high degree of organizational skill, adaptability, and the ability to juggle multiple tasks with finesse in order to keep both departments running smoothly and efficiently.
We offer competitive compensation, a comprehensive benefits package, and a collaborative work environment where your contributions are recognized and valued. By joining our team as an Administrative Assistant III, you'll have the chance to make a meaningful impact on the success of our Facilities and IT departments while advancing your career.
Characteristic Duties and Responsibilities (include, but not limited to)
ESSENTIAL DUTIES AND RESPONSIBILITIES:

1. Provide ongoing administrative support to the department/function to ensure efficient office operations i.e. correspondence, records, reports, calendars, etc.
2. Provide support for the day-to-day activities related to the financial responsibilities of the department re: budget, expense reports, purchasing, etc.
3. Assist in the planning and coordination of on- and off-campus meetings, events and/or workshops.
4. Provide reception support i.e. answer and screen telephone calls, greet and interact with the public, students, faculty and staff.
5. Maintain current professional and technical knowledge in the field through professional education and activities. Provide back-up support services, as required.
6. Support College managers in quality and process improvement activities.
7. Participate in and contribute to assignments and special projects of a similar nature and level.

Minimum Qualifications
REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:

• Interpersonal communication skills - oral, written and listening
• Organizational and time management skills
• Ability to attend closely to detailed work, completing and maintaining a high level of accuracy
• Ability to apply critical thinking and problem-solving skills to work processes
• Ability to multi-task and work on several projects simultaneously
• Ability to work independently and as part of a team
• Familiarity with computer software applications such as word processing and spreadsheets

EDUCATIONAL AND EXPERIENCE REQUIREMENTS:
1. Associates degree
2. 2-4 years of general office experience and possesses a comprehensive knowledge of the subject matter. May act as a "lead", providing leadership and/or mentoring to subordinate individual(s) and/or groups.
Supplemental Information
This position is a fulltime position and will be available to start on or before March 1, 2024.
Pay RangePay is commensurate based on experience and internal equity.
All applicants must submit a completed application along with a current resume and cover letter.
Interviews
Interview date to be determined.
WCTC offers a wide range of outstanding benefits. Benefits include, but not limited to:

• Competitive compensation
• Comprehensive Benefits Package including health, dental, vision, life, long-term disability, supplemental life, flex spending accounts, and much more
• Generous time off and holiday schedule
• Eligibility in the Wisconsin Retirement System (ETF)
• Opportunities for professional growth and development (including tuition reimbursement, tuition waiver)
• Well-being activities to support personal and professional well-being
• Collaborative and supportive team environment

WCTC provides excellent benefits for our employees. Typical benefits for full-time employees (part-time employee benefits may be prorated) may include:

• Medical/Dental Insurance
• Term Life Insurance *
• Disability Insurance *
• 403(b) Tax Sheltered Annuity
• Deferred Compensation
• Vacation
• Sick Leave
• Personal Days
• Holidays
• Flexible Spending Accounts
• Wisconsin Retirement System (if schedule to work at least 1,200 hours per year)
• Tuition Reimbursement (full-time only)
• Employee Assistance Program
• Wellness Activities

* Not available to limited term employees.