Administrative Assistant Ii - Community & Professional Services

Description

Waukesha County Technical College department of Community and Professional Services is seeking a highly detailed and motivated Administrative Assistant II to join their team! The Administrative Assistant will provide administrative support to the Associate Dean, faculty, and staff. As one of the first points of contact, the assistant must possess excellent communication skills and contribute to creating an inclusive and welcoming environment.

Characteristic Duties and Responsibilities (include, but not limited to)

Provide ongoing administrative support to the department/function to ensure efficient office operations i.e. correspondence, records, reports, calendars, etc.

Provide support for the day-to-day activities related to the financial responsibilities of the department re: budget, expense reports, purchasing, etc.

Assist in the planning and coordination of on- and off-campus meetings, events and/or workshops.

Provide reception support i.e. answer and screen telephone calls, greet and interact with the public, students, faculty and staff.

Maintain current professional and technical knowledge in the field through professional education and activities. Provide back-up support services, as required.

Support College managers in quality and process improvement activities.

Participate in and contribute to assignments and special projects of a similar nature and level.

Minimum Qualifications

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:

Interpersonal communication skills - oral, written and listening

Organizational and time management skills

Ability to attend closely to detailed work, completing and maintaining a high level of accuracy

Ability to apply critical thinking and problem-solving skills to work processes

Ability to multi-task and work on several projects simultaneously

Ability to work independently and as part of a team

Familiarity with computer software applications such as word processing and spreadsheets

EDUCATIONAL AND EXPERIENCE REQUIREMENTS:

High school diploma and

2-4 years of general office experience

Supplemental Information

The Administrative Assistant supports the Community and Professional Services department and is located at the WCTC Waukesha campus. All applicants must submit a completed application along with a current resume.InterviewsSelected candidates will be invited to interview. Interview date is to-be-determined.

WCTC offers a wide range of outstanding benefits. Benefits include, but not limited to:Competitive compensationComprehensive Benefits Package including health, dental, vision, life, long-term disability, supplemental life, flex spending accounts, and much moreGenerous time off and holiday scheduleEligibility in the Wisconsin Retirement System (ETF)Opportunities for professional growth and development (including tuition reimbursement, tuition waiver)Well-being activities to support personal and professional well-beingCollaborative and supportive team environment
Position will be posted internally for ten (10) calendar days. if after ten (10) days there are no UWM at Waukesha candidates, the posting will be opened to external candidates.