Administrative Assistant - Community Engagement

Be a Star at the Straz Center for the Performing Arts!

The Administrative Assistant - Community Engagement contributes to the mission of the Straz by supporting efforts and initiatives that build community awareness of the arts and increases opportunities that provide unique and diverse experiences for the community at large. This position serves as an in-house coordinator for the Community Engagement staff and supports through administrative duties, data tracking, and coordination of outreach programs and services, including but not limited to: Community Engagement initiatives, Community Partnership Program, Opera in Schools, Day at the Straz, and Conservatory To-Go!

Located in downtown Tampa, the 335,000 square-foot Straz Center, one of the largest performing arts complexes in the country, offers a team-based work environment that shows our dedication to the community every day. We reward our full-time employees with a strong benefits package including options for health/dental, vision, etc., discounted downtown parking, food and show discounts, plus a generous 403(b) plan and up to 26 days of PTO/Holidays per year.

Essential Functions:

Community Relations:

• Schedules community-based programs, partnerships, and other engagement initiatives that relate to the mission of the Straz Center and the Patel Conservatory.
• Coordinates speaking engagements and schedules for the Great American Teach-In and other teaching/speaker requests.

Administrative:

• Functions as department point of contact for incoming inquiries from community businesses, agencies, organizations, groups, and schools.
• Coordinates calendars and meetings and provides administrative support to the Community Engagement Team.
• Maintains purchase card records and receipts for all Community Engagement Department charges with Finance.
• Maintains current database of community partners with their contact information and/or related information.
• Acts as Liaisons for the Development department by managing the input and reporting of all statistical data as well as assessment and evaluation for all arts education programs.

Field Trips:

• Represents Education department for all daytime Center activities and field trips.
• Oversees distribution of marketing materials and scheduling for Day @ the Straz Field Trip inquiries.

Supervisory Responsibilities:

• This position may work with volunteers and interns.

Minimum Qualifications (Knowledge, Skills and Abilities):

• Excellent interpersonal skills.
• Outstanding organizational and time management skills.
• Ability to be proactive and take initiative.
• Exceptional attention to detail while maintaining the ability to meet all established deadlines.
• Exceptional oral and written communications skills are a must.
• Proficiency with Microsoft Office software including Power Point and other relevant applications.
• Ability to effectively prioritize tasks and assignments.

Education and Work Experience:

• Bachelor's degree in Communications, Arts Administration, Marketing, or related field required.
• Experience with community relations and building community networks and partnerships.
• One year of experience in program coordination or in a similar position with related responsibilities preferred.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

• The nature of this job requires the employee to work on-site as a regular work routine.
• While performing the duties of this job, the employee is regularly required to remain in a stationary position for extended periods of time, reach, and communicate by telephone.
• The information contained in this physical standards description is for compliance with ADA and is not an exhaustive list of duties performed. The individuals currently holding this position perform additional duties and additional duties may be assigned.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

• The noise level in the work environment is usually moderate.

The David A. Straz, Jr. Center for the Performing Arts, Inc.is an equal opportunity employer committed to being an inclusive workplace and strongly believes in the importance of having a diverse group of individuals represented. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.

Please visit our website at www.StrazCenter.orgto learn more about the Straz Center.