Administrative Assistant - Clubhouse

Schedule: Monday - Friday 9am - 2pm

Salary:$17.55 / hour

The Clubhouse Administrative Assistant will oversee the clerical and administrative duties within one of our Vinfen's Clubhouses for adults with psychiatric conditions. The Clubhouse Administrative Assistant will welcome clubhouse members and visitors as they come in and also maintain service, billing, utilization management, and program administrative protocols.

The Clubhouse Administrative Assistant will also be responsible for:

• Answering telephones and direct calls to proper party. Assist with phone messages as required. Check messages. Maintain corporate phone listings, as required.
• Directing inquiries and questions to proper parties.
• Maintaining the fax machine, send faxes as needed, and distribute faxes to mailboxes.
• Maintaining the process for outgoing mail and also maintain supplies such as envelopes, mailing materials, and stationery.
• Preparing forms for submission to Vinfen, billing, etc. as directed by Program Director.
• Preparing standard reports as directed by Program Director.
• Performing other administrative support tasks such as typing correspondence, preparing spreadsheets.
• Engaging/working in tandem with Clubhouse membership in completion of administrative duties
• Performing other related duties, as required

Why Vinfen? We are committed to you! We offer great training, great benefits, career growth and job security!

Our comprehensive and generous benefits package includes:

• A fully funded, employer-sponsored retirement plan that requires no employee contribution as well as an employee-funded 403(b) plan
• First-rate Medical, Dental and Vision plans that are open all employees scheduled to work 30 hours per week or more. Plus, we offer a generous employer contribution toward the cost of medical insurance!
• Employer-paid Life, Accidental Death & Dismemberment and Long-Term Disability Insurance (no cost to you!)
• Employer-paid Short-Term Disability Insurance along with the option to purchase additional, voluntary, Short-Term disability insurance
• Flexible Spending Reimbursement Accounts (Health and Dependent care)
• Voluntary Term, Whole Life, Accident and Critical Care Insurance
• Generous paid time off (Employees scheduled to work 20 hours or more per week):
• 15 days of Vacation per year
• 11 Paid Holidays
• 10 Sick Days per year
• 3 Personal Days per year
• Educational Assistance and Remission Programs
• $500 Employee Referral Bonus with no annual cap!
• Other generous benefits including discounted YMCA memberships, access to discounted movie tickets and more!

About Us

Established in 1977, Vinfen is a nonprofit, health and human services organization and a leading provider of community-based services to individuals with mental health conditions, intellectual and developmental disabilities, brain injuries, and behavioral health challenges. Our services and advocacy promote the recovery, resiliency, habilitation, and self-determination of the people we serve. Vinfen's 3,200 dedicated employees are experienced, highly-trained professionals who provide a full range of supportive living, health, educational, and clinical services in 318 programs throughout Massachusetts and Connecticut. For more information about Vinfen, please visit www.vinfen.org/careers

My Vinfen. My Community. My Job.

Vinfen is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.