Administrative Assistant

Position Overview

We are looking for a hard-working, experienced bookkeeping/Administrative Assistant to perform a variety of financial and clerical tasks. These include keeping financial records updated, preparing reports, reconciling bank statements and assisting in daily office needs. You will be working with QuickBooks to process business transactions: accounts payable and receivable, disbursements, and more. A successful Accounting/Administrative Assistant will ensure that the company's daily functions run accurately and effectively while supporting all areas in a small office environment.

Job Responsibilities

· Reconcile invoices and identify discrepancies.

· Update and maintain office documents including, but not limit to contractor and vendor contact, lease documents, service reports.

· Ensure insurance is maintained and correctly worded.

· Prepare bank deposits.

· Enter financial transactions into QuickBooks.

· Check spreadsheets for accuracy.

· Maintain digital and physical financial records.

· Issue invoices to customers and external partners, as needed.

· Participate in quarterly and annual audits.

· Write and distribute email, letters, faxes, and forms.

· Order office supplies.

· Act as point of contact for internal and external clients.

Skills

· Work experience as an Accounting Assistant or Accounting Clerk

· Knowledge of basic bookkeeping procedures

· Familiarity with finance regulations

· Good math skills and the ability to spot numerical errors.

· Hands-on experience with MS Word and Excel and QuickBooks

· Organization skills

· Ability to handle sensitive, confidential information.

· Working knowledge of office equipment, like printers.

· Good written and verbal communication skills.

Job Type: Part-time

Pay: $18.12 - $25.00 per hour

Expected hours: 15 – 25 per week

Benefits:

• Flexible schedule
• Paid time off

Schedule:

• No nights
• No weekends

Supplemental pay types:

• Bonus opportunities

Experience:

• QuickBooks: 1 year (Required)

Ability to Commute:

• Knoxville, TN 37909 (Required)

Ability to Relocate:

• Knoxville, TN 37909: Relocate before starting work (Preferred)

Work Location: In person