Administrative Assistant

About Greenrise

Headquartered in the heart of Tennessee, Greenrise Technologies is a full-service green infrastructure firm that delivers innovative, reliable, and precise engineered turnkey systems in the following areas as well operations in a full-service erosion control division.

• Greenroofs
• Stormwater Management
• Growing Medium
• Componentry
• Maintenance
• Full-service erosion control

With a relentless commitment to quality and service, we transform the performance requirements and aesthetic ideals of our clients into thriving, customized, sustainable solutions that reduce the impact of development, improve quality of life, and exceed expectations every time. We are also a full-service erosion control provider working throughout Tennessee, Alabama, South Carolina, North Carolina, Florida, Texas, and Eastern Georgia. We specialize in silt fence, hydroseeding, SWPPP inspections, and construction debris removal. Greenrise Technologies offers competitive pay with the ability for rapid advancement based on reliability and strong performance. We seek positive individuals that enjoy working outdoors in a physical job and do not mind getting their hands a little dirty. This is a great opportunity for a motivated person looking to advance and build a stable career with a growing organization.

Job Summary

We are seeking an Administrative Assistant who is a master multi-tasker with excellent communication skills. The ideal candidate is professional, polite, efficient, detail-oriented, and skilled in developing and maintaining workplace and customer relationships.

Duties & Functions

• Business Licenses
• Coordinate business license purchases with various cities/counties where we do work.
• Taxes/Registrations/Insurance
• Ensure all trucks receive a new tax bill every year. If not, coordinate with the County Treasurer’s Office to have tax bills generated. Ensure all trucks/equipment have valid registration and insurance card. Coordinate with insurance company when new trucks/equipment are purchased to ensure proper coverage.
• Delivery of Materials
• Receive materials from various vendors. Unload materials when required with skid steer and validate orders. Once validated all pick tickets are sent to Tim Strunk.
• Water Permits for Hydroseeding
• Coordinate with various agencies to obtain permits for hydrant usage required for hydroseeding crews.
• Disseminate Daily Purchase Orders and SWPPP Inspection Reports
• Post new purchase orders to SharePoint daily. Forward daily SWPPP Inspections to Project/Operation Managers.
• Uniforms
• Coordinate purchase of uniforms and PPE for all personnel.
• Office Supplies/Materials
• Coordinate ordering/purchase of office supplies for all branches.
• Bills
• Forward any/all bills received daily to corporate.
• Facility Maintenance
• Coordinate repairs and maintenance of any issues that arise at all locations.

Qualifications & Standards

• High school diploma or equivalent
• Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant
• Supply management and inventory control
• Excellent computer skills.
• Proficiency in Microsoft Office
• Data entry and management skills.
• Accurate record keeping
• Good written and verbal communication skills.
• Strong organizational skills with the ability to multi-task
• Attention to detail and problem-solving skills.
• Professional and courteous demeanor, excellent office, and phone etiquette.
• Excellent time management skills and the ability to prioritize work.
• Proactive approach to problem-solving and process improvement.
• Ability to work well independently and in collaboration with others.

Perks

• Competitive Pay, with additional overtime available during peak times of year
• Consistent hours in an essential industry
• PTO begins accruing on Day 1 and is available to use after 90 days of employment.
• 8 Paid company holidays off per year.
• Full Benefits available after two months
• Company Paid TeleMed
• 401k retirement plan available after six months
• Opportunity to advance within the organization.