SUMMARY:

As an Administrative Assistant at Bay Colony Golf Club, you play a pivotal role in providing comprehensive administrative support to ensure the smooth and efficient operation of the club. Working closely with club management and staff, you will contribute to the overall member and guest experience through your organizational and multitasking skills.

HOURS/DAYS:

9:00am-4:00pm, Saturdays and Sundays. Additional hours will be scheduled when the Executive Assistant is off during vacation time or other prescheduled days off.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Provides support to club management.
• Responsible for handling incoming telephone calls on the main Clubhouse number.
• Process dining reservations in the Club House for a la cart dining as well as special events. Assist Food and Beverage with printing of menus, signage, etc.
• Distribute the mail to the departments.
• Capable of assisting different departments of the club if needed.
• Assists vendors, salespeople, general public, internal associates and disseminates information.
• Special assignments as needed or assigned.

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

EDUCATION and/or EXPERIENCE:

High school diploma or general education degree (GED); or one to two years related experience and/or training; or equivalent combination of education and experience. Previous Country Club experience is a plus.

MATHEMATICAL SKILLS

Ability to perform basic accounting and math computations.

REASONING ABILITY

Ability to apply common sense and understanding to carry out instructions furnished in written, oral or diagram form. Ability to organize and prioritize assigned projects.

OTHER SKILLS AND ABILITIES:

The ability to effectively operate a computer. Knowledge of retail point-of-sale systems and business systems and spreadsheet software.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the associate is regularly required to sit and talk. The associate is required to use hands to finger, handle or feel objects, tools or controls and reach with hands and arms. The associate is occasionally required to stand, walk, climb or balance; stoop, kneel, crouch or crawl.

The associate may frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those that an associate encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the associate regularly works indoors. The noise level in the work environment is usually quiet.

DISCLOSURE STATEMENT

No one Job Description, for any one position, can possibly encompass all responsibilities, which may be requested. The above Job Description defined, is a summary of the major responsibilities of the position. The objective of any position is to effectively provide the services and support for Bay Colony Golf Club.