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Form of work
SalaryAdministrative Assistant
Job Summary
We are looking for a full-time, driven, Administrative Assistant who wants to work in a fast-paced environment, with room to grow. We are a 2nd Generation family-owned business who truly sees the importance of every member of our team. Though we are not a firm that overly defines the roles of our employees, the Administrative Assistant will work at our front desk and serve as our receptionist as well as additional duties to help keep our office running as smoothly as possible. This position has room for advancement!
Duties
· Answer the main phone switchboard and front door.
· Schedule, Organize, and plan customer and employee appreciation events.
· Assist Project Managers and other executives.
· Cross-train to assist A/R, A/P & Billing as needed.
· Processing the mail/packages.
· Create Submittals, O&M manuals, and other documentation.
· Assist with Licensing, Pre-Qualifications, and certification database and renewals
Qualifications
· Minimum of 1 year of relevant experience in an office environment.
· Creation of professional documents using MS Suite, Adobe, or similar program.
· Highly organized with the ability to multi task.
· High level of attention to detail.
· Good communication skills.
· Knowledge of Excel spreadsheets.
· Strong computer skills, understands how to navigate around and store data in logical sequences, at ease with learning new software, etc.
· Willing to assist in other general duties of the company, as this is a smaller operation and staff needs to be flexible to assist in areas as time and needs require.
The ideal candidate will be able to work effectively with minimal oversight while also functioning well in a team environment; able to remain focused while sharing a busy office space; highly organized and enthusiastic as well as creative in his/her approach to problem-solving and attention to detail.
Please NO phone calls, subcontractors, third party or recruiting agencies. Thank you.
Job Type: Full-time
Pay: $19.00 - $23.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Health insurance
- Health savings account
- Paid time off
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person
