Administrative Assistant
We’ve got the job you’ve ben looking for! Want to make a difference in the lives of individuals with disabilities? Join our team!
TransCen, Inc. is a 501(c)(3) organization that is dedicated to improving education and employment success of youth and young adults with disabilities. We are a small, but impactful organization consisting of go-getters and innovators who are determined to make a positive change! We are looking for a mission-driven Administrative Assistant oversee the daily operations of our Milwaukee office.
Responsibilities and Accountabilities:
- Excellent knowledge of Windows, MS Office, Adobe PDF and Google Suite
- Full comprehension of office management systems and procedures
- Format and prepare information for internal and external communication – memos, emails, presentations, reports and briefs
- Develop and carry out an efficient record, documentation and filing system
- Manage contract requirements and proposals
- Basic accounting/billing preparation in collaboration with Accounting Manager
- Communicate with team members and funding sources
- Monitor authorizations for services
- Upload and monitor information in client database
- Monitor entries for clients in database
- Generate reports for various meetings
- Document and optimize operational procedures
- Inventory/order supplies and equipment
- IT support interfacing with IT contractor (troubleshooting basic office equipment (printer, copiers, scanners, phone systems)
- Greet and support visitors
- Answer phones, respond to emails, process mail
- All other duties as assigned
Experience/Educational Requirements:
- Minimum of 5 years of office and/or administrative experience
- High school diploma or equivalent education required
- Working knowledge of Windows, MS Office, Adobe PDF and Google Suite
- Working knowledge of client management software
Additional Qualifications:
- Ability to time manage, multitask and prioritize workload
- Exceptional organizational skills
- High-level verbal and written communications skills
- Discretion and confidentiality
- Ability to synthesize information and communicate in a succinct manner to multiple people, including family members and individuals with disabilities
- Demonstrated ability to think critically, creatively problem solve, and use data analysis for sound decision making
- Disciplined self-starter who can set and achieve goals
- Ability to work independently and as an effective member of a team
MAJOR bonus points if you have…
- Experience working with disability organization
- A passion for improving employment outcomes for people with disabilities
Perks in Working for Us!
- Medical, dental and vision benefits
- Retirement contribution
- Group life insurance
- Generous vacation and sick leave
Application Process and Other Details
Limitations and Disclaimer: The above job description describes the general nature and level of work to be performed; it is not meant to be an exhaustive list of all responsibilities, duties, and skills required for the position.
Timeline: Position will remain open until filled. Applications will be reviewed, and candidates considered on a rolling basis. A mutually agreed upon start date will be determined at the time of hire.
Job Type: Full-time
Pay: $20.02 - $24.11 per hour
Expected hours: 30 – 40 per week
Benefits:
- 401(k)
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
- Weekends as needed
Ability to Relocate:
- Milwaukee, WI 53226: Relocate before starting work (Required)
Work Location: In person