Administrative Assistant

Administrative Assistant

Full Time | Day Shift

Three Pillars Senior Living Communities is located in Dousman, WI. We are seeking caring team members willing and able to commit to our workplace values: Respect, Commitment, Fulfillment, Empathy and Fun!

What will I do in this role?

• Coordinate the internal procedures and manage all donation processing, acknowledging, and pledge management activity.
• Manage and maintain the donor database in a manner that ensures the integrity of the data and maximizes fundraising success, including updating records (contact information, duplicates, deceased or inactive constituents, etc.), serving as the point person for list management and execution for mailings and e-communications, and generating fundraising reports.
• Assist our signature fundraising Gala, including coordinating committee meetings, sponsor and auction solicitation, registration, event logistics, and providing onsite coordination during event.
• Coordinate event logistics for Love Lights Tree Lighting Celebration, and other donor-related events.
• Interface with key stakeholders on development projects, programs, and initiatives.
• Research potential funding prospects and maintain files with current data.
• Work with the Marketing team to provide content for the social media calendar.
• Help coordinate newsletters and annual appeal solicitation process.
• Ensure confidentiality of all donors and any clients utilizing services.
• Complete other duties as needed and/or requested by supervisor to align with the mission and vision of the organization.

What is required in this position?

• Minimum of 2 years of experience working in administration, fundraising, marketing, sales, or events.
• Experience with management of database/Customer Relationship Management (CRM) system.
• Exceptional organizational skills and strong attention to detail.
• Strong time management skills and able to prioritize workload.
• Ability to manage multiple projects and tasks simultaneously.

What makes Three Pillars Senior Living Communities unique?

At Three Pillars Senior Living Communities, sponsored by the Masonic Fraternity, our mission is to take pride in meeting the social, physical, and spiritual needs of older adults through high quality housing and services.

Three Pillars Senior Living Communities has served our community since 1905. We feel strongly about keeping families together, which is a driving principle and one of many benefits of our continuum of care model. We provide exactly what our residents need with a forward-looking approach within Independent Living, Assisted Living, Memory Care, Rehabilitation, and Long-Term Skilled Nursing. With campus renovations and expansion underway and even more planned through 2025, employees at Three Pillars are part of exciting growth and a promise for a bright future.

Why work here?

Three Pillars Senior Living Communities offers more than just a job, but a fulfilling career where you make a difference in people's lives every day.

Our staff knows they can count on Three Pillars as a remarkable place to work, where their skills and strengths are appreciated and nurtured.

Our residents know they can trust the extraordinary people who make up the Three Pillars team to provide them with an excellent experience and a quality place to live.

Our team takes pride in their roles, in providing optimum care for our residents, and in living out our workplace values.

Our culture of caring is palpable, and best of all, when you work at Three Pillars, you are part of a family of the best co-workers and residents around.

Three Pillars cares for our Staff by offering many competitive and generous benefits and perks including:

• Excellent benefit options for part time & full-time employees including paid time off, retirement savings plans, and tuition reimbursement
• Comprehensive benefits for full time employees (30 + hours per week) including medical, dental, vision, FSA, company paid life insurance,and short- and long-term disability insurance
• Scholarship opportunities for high school & college students
• No and low-cost wellness programs including an on-site fitness facility and chair massages
• Weekend shift differential for all regular hourly employees
• Referral bonuses, employee assistance programs, and employee emergency loans
• Onsite conveniences including meal service and movie tickets
• Fun days planned by an employee committee, featuring games, resident-judged contests, casual days, and more!

Learn more about our community today: www.threepillars.org