Administrative Assistant

DEPARTMENT: Front Office

REPORTS TO: President of Sound Image

FLSA CLASSIFICATION: Non-Exempt

ESSENTIAL FUNCTIONS:

The Administrative Assistant is responsible for analyzing and approving expenses for Sound Image, greeting and directing visitors to the company; as well as providing administrative support to various other departments.

QUALIFICATIONS/ REQUIREMENTS: The requirements listed below are representative of the knowledge, skill and/or ability required to perform the essential functions of this job while exercising appropriate judgment and discretion.

• Pleasant demeanor when greeting visitors to the company
• Superior customer service attitude
• Strong communication skills with the ability to relate to various groups of internal and external customers
• The ability to exercise judgment and discretion in all matters and to seek supervisor input when necessary
• The ability to maintain confidentiality
• High level attention to detail and accuracy
• Proficient in MS Word and Excel
• Working knowledge of basic office equipment: PC, multi-line telephone, copier, scanner, fax

EDUCATION AND/OR EXPERIENCE:

• High School Diploma
• 3 years' administrative experience in a fast-paced office setting

RESPONSIBILITIES AND DUTIES:

1. Take and relay messages as necessary
2. Greet guests and answer questions from the general public
3. Ensure knowledge of staff movements in and out of the organization
4. Receive, sort and deliver mail daily (incoming & outgoing)
5. Maintain visitor access sign in/out log
6. Organize conference and meeting room bookings
7. Assist with AP duties as assigned
8. Order and maintain office supplies
9. Prepare correspondence and documents as required
10. Additional duties as may be assigned

COMPANY CONFORMANCE STATEMENT:

Clair employees at every level are expected to conform to the following:

• Support Clair's Strategic Blueprint, Mission, and Core Values
• Demonstrate a positive attitude
• Maintain regular attendance
• Keep work areas as neat as possible
• Exercise initiative and be open to learning new skills and tasks
• Exercise honesty, integrity, and respect and interact professionally with co-workers, clients, and vendors
• Work effectively as a team contributor on assignments when required
• Work independently while understanding the necessity for communicating and coordinating work efforts with other employee and organizations
• Share responsibility for safety by following all Safety Policies and Procedures

EMPLOYMENT AT WILL

This position description is not intended to create a contract of employment. Employment at Clair Global or any of its subsidiary companies is at-will and either party can terminate the relationship at any time with or without cause and with or without notice.