Administrative Assistant

ABOUT ATLAS

Anamorphic for all. Atlas Lens Co. (atlaslensco.com) is a modern cinema lensmaker on a mission to democratize anamorphic cinema by empowering image makers to create work that’s more interesting, more personal, and more rewarding. Founded in 2016 by designer Forrest Schultz and cinematographer Dan Kanes, Atlas Lens Co. designs and manufactures affordable, high-performance tools that deliver vintage aesthetics in modern mechanics. Atlas Lens Co. is based in Glendale, California with sales worldwide.

Notable productions: Atlas’ flagship ORION SERIES anamorphic prime lenses are featured on Mike Cahill/Markus Förderer’s “Bliss” (2021), HBOMax’s “DC Titans,” Hulu’s “The Hardy Boys” (2020), STARZ’s “American Gods” Season 2, Adam McKay/Linus Sandgren’s “Don’t Look Up” (2021), Tim Sutton/John Brawley’s “Good News” (2021), and Ariana Grande’s “thank u, next” music video.

Job Summary

Atlas Lens Co. is currently looking for an Administrative Assistant to perform clerical and administrative tasks. The Administrative Assistant will be expected to provide support to our managers and employees, assist in daily office needs and manage the Company's general administrative activities. A successful candidate must be personable with a great attitude and possess excellent organizational skills. It is a tremendous opportunity to be part of a dynamic and fun organization and to grow with it in role, responsibility, and opportunity!

Key Responsibilities

• Welcome visitors to the office.
• Assist in maintaining a well-organized and presentable front office area.
• Maintain general order of the company kitchen area.
• Order and organize office supplies and refreshments to keep everything well-stocked.
• Open up and close the front Demo space daily.
• Organize conference rooms to be ready for daily meetings.
• Correspond to phone calls and emails.
• Handle scheduling for senior management, send meeting invites to attendees, and remind attendees of upcoming events.
• Attend meetings as required, take meeting minutes and distribute to the appropriate parties.
• Perform data clean-up on Excel.
• Prepare and organize PowerPoint presentations and materials as needed; research materials and sources for presentations.
• Conduct online research and report results.
• Present excellent customer service and communication skills.
• Assist with booking travel and accommodations for employees.
• Run occasional errands, when necessary.
• Any other duties that may be assigned from time-to-time.

Job Qualifications/Requirements

• Minimum 2 years of experience handling administrative or assistant responsibilities, or experience in customer service or related field preferred.
• High school diploma or equivalent; Associate or Bachelor’s degree preferred.
• Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel)
• Experience with Google Docs, cloud services and other technology tools.
• Ability to manage time effectively and efficiently.
• Self-directed and able to work without supervision.
• Excellent verbal and written communication skills.
• Ability to maintain a high level of confidentiality in daily operations.
• Some interest in cinematography, photography, optics and the motion picture industry is a plus.

Atlas Lens Co. is an equal opportunity employer. Atlas Lens Co. does not discriminate on the basis of race/color/religion/sex/national origin/veteran/disability/age/sexual orientation/gender identity or any other characteristic.