Accounts Payable Specialist

The Accounts Payable (AP) Specialist will be responsible for the daily routing of invoices for approval for all entities. The position will be responsible for the weekly printing and mailing of vendor checks; as well as processing ACH, Wire, Draft and Credit Card invoices and payment journals for Vendors on the provided list. The AP Specialist will be responsible for all month end close processes established by the Controller. The AP Specialist will be responsible for processing Year-End 1099’s for applicable vendors.

Essential Job Functions

· Routing of invoices received via e-mail daily

· Routing of invoices manually received via mail daily

· Routing of invoices from one Entity to another as required

· Review routed invoices for notes and secondary route as needed

· Print and Mail vendor checks weekly

· Review 4th Business Day Checklist

· Review Month End Checklist

· Prepare 1099’s at year end

· Prepare FedEx Air bills as needed

· Ordering Office Supplies and Coffee Supplies

· Maintenance of Office copiers and printers

· Distribute employee uniforms as needed

· Check and distribute the daily mail

· Run postage for any mail placed in the outgoing box

Knowledge, Skills, and Abilities

· Critical thinking, attention to detail and problem solving

· Written and oral communication proficiency

· Proficient in Microsoft Office

· Knowledge of GAAP and basic accounting principles

· Research proficiency

· Organization and time management

· Teamwork orientation

· Candidate must demonstrate a positive attitude, strong work ethic and a willingness to learn

Minimum Requirements:

· 2-4 years of strong Accounts Payable experience required

· 2-4 years of NetSuite experience required

· Basic Excel and Word experience required

· Highly organized with a strong attention to detail

· Ability to handle large volumes

· Ability to work independently while understanding when to elevate questions or ask for help

· Strong research skills

· Ability to manage priorities and meet required deadlines

· Ability to work with other departments and develop positive relationships

· Excellent written and verbal communication skills

Job Type: Full-time

Pay: $55,000.00 - $65,000.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Experience level:

• 2 years
• 3 years

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person