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SalaryPosition Description
POSITION OVERVIEW:
Accounts Payable Specialist is to support the department with timely resolution of the comprehensive Accounts Payable issues. This position reports to the Accounts Payable Supervisor.
JOB DUTIES:
- Coordinates with other divisions within Harris County Engineering Department, Precincts, and local agencies.
- Request new purchase orders, addendums, and replacements in PeopleSoft.
- Receive/Process invoices through eBuilder.
- Review and approve invoices in OpenText.
- Coordinate with vendors.
- Receive/Process requests from eBuilder and Tricia.
- Receive invoices in PeopleSoft.
- Monitor PO balances and allot payments to correct accounts.
- Enter Court approval dates for invoices.
- Process RFPs.
- Conduct research, assembles and analyzes data.
- Meet deadlines.
- Performs other duties as assigned.
Harris County is an Equal Opportunity Employer
https://hrrm.harriscountytx.gov/Pages/EqualEmploymentOpportunityPlan.aspx
If you need special services or accommodations, please call (713) 274-5445 or email ADACoordinator@bmd.hctx.net
Requirements
Education:
- High School diploma or equivalent.
Experience:
- At least 2 years Accounts Payable experience.
Knowledge, Skill & Abilities (KSAs):
- Office 365 Experience (Outlook, Word, Excel).
- Ability to operate basic office equipment.
- Adobe PDF.
- Strong written and verbal skills to communicate effectively with the various. governmental agencies and the public.
- Strong organizational skills in maintaining records and files.
- Analytical skills and attention to detail - review invoice coding/images.
- Accuracy and efficiency - input data timely & accurately.
- Ability to learn newly implemented software with proficiency and adapt to procedure changes with ease.
- Ability to effectively prioritize daily tasks and be able to work on multitasks within time constraints as required.
- A valid Texas driver's license, a good driving record, and the ability to drive county vehicle.
- Appear for scheduled work and regular, reliable, and punctual attendance.
- Establish and maintain cooperative, effective, and productive working relationship using tact, patience, and courtesy.
NOTE: Qualifying education, experience, knowledge and skills must be documented on your job application. You may attach a resume to the application as supporting documentation but ONLY information stated on the application will be used for consideration. "See Resume" will not be accepted for qualifications.
Preferences
Education:
- Some relevant college or courses.
Experience:
- Experience with Invoice OCR - Workflow Management Systems.
- Experience with complex procure-to-pay solutions Systems.
- Experience developing and delivering training.
Knowledge, Skill & Abilities (KSAs):
- Knowledge of PeopleSoft ERP system.
- Proficient Microsoft Excel skills and good working knowledge of Microsoft Office Suites (Word, Outlook, PowerPoint, Visio).
- Ability to exercise flexibility in accommodating shifting priorities, demands and schedules.
- Working knowledge of Harris County government and procedures.
- Knowledge of eBuilder project management software.
General Information
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Employment is contingent upon passing a background check and drug screen.
Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.
BENEFITS
Harris County offers a competitive benefits program, including comprehensive group health and related benefits plan as well as defined benefit retirement plan.
The following list of benefits is offered only to employees in regular(full-time) positions:
- Medical
- Dental
- Vision
- Wellness
- Life Insurance
- Long-term disability
- Employee Assistance Program
- 10 days of vacation each year for the first five (5) years of service. Accrual rates increase based on years of service.
- 10 county holidays plus one (1) floating holiday
- Professional development opportunities
- Dependent Care Reimbursement Plan
- Healthcare Reimbursement Account
- 457 Deferred Compensation Plan
The following benefits are also available to regular (full-time) employment and may be available to part-time employees:
- Retirement pension (TCDRS)
- Flexible schedules (varies by department)
- Transportation Assistance (Metro RideSponsor Program)
- Flexible schedules (varies by department)
In accordance with the Harris County Personnel Regulations, Group Health and related benefits are subject to amendment or discontinuance at any time. Commissioners Court reserves the right to make benefit modifications on the County's behalf as needed.
For plan details, visit the Harris County benefits website:
https://hrrm.harriscountytx.gov/Pages/Medical.aspx
