Accounts Payable Specialist

POSITION OVERVIEW:

We are a fast-growing PE owned group of companies seeking an Accounts Payable Specialist to work in our Shared Service Group located in the greater Houston, TX area (Energy Corridor District). Our Accounts Payable Specialist will be responsible for the day-to-day AP transactions including processing invoices, addressing vendor inquiries, reconciling vendor statements, and issuing payments.

JOB RESPONSIBILITIES:

• Ensure timely processing and 3-way match of vendor invoices. Obtain approvals and resolve flagged items.
• Perform monthly reconciliations of the AP subledger to the GL, and ensure aged unpaid balances are understood and dealt with.
• Reconcile GRNI, credit card and clearing accounts and resolve any findings and discrepancies in a timely manner.
• Ensure all vendor statements are reconciled monthly and any discrepancies are resolved in a quick and efficient manner.
• Maintain vendor files by adding and setting up new vendors, maintaining files of completed W-9’s and W-8’s if applicable for all vendors.
• Process annual 1099 forms ensuring all deadlines are met.
• Review expense reports to ensure adequate receipt documentation and charges are within company policy.
• Support external audits by providing necessary documentation and facilitating audit requests.
• Preparation of check runs and electronic payments.
• Assist with month-end and year-end closing.
• Other duties as assigned by the AP Supervisor.

JOB QUALIFICATIONS:

• Proven 5 years experience or more in Accounts Payable roles.
• Proficiency in accounting software (e.g., Deltek, Vantagepoint preferred) and Microsoft Excel.
• Excellent analytical skills and attention to detail.
• Ability to prioritize tasks and meet deadlines in a dynamic environment.
• Effective communication and interpersonal skills.

We are an Equal Opportunity Employer. This Company is dedicated to both the letter and the spirit of the equal opportunity employment laws. All applicants and all employees will be evaluated on the basis of their ability, competence, and performance of the essential functions of their positions. There will be no discrimination on the basis of race, sex, national origin, religion, age 40 and over, disability, sexual orientation, marital status, or any other classification which may be protected by federal, state, or local laws. In compliance with the Americans with Disabilities Act, we specifically offer equal opportunity for all employees or job applicants who may have a physical or mental disability. Such persons will be hired on the basis of their ability to perform the essential functions of the job in question. Likewise, their work will be evaluated on their performance of these essential functions. We will offer reasonable accommodation to individuals with disabilities, to the extent that Company resources allow without undue hardship. As part of our equal employment policy, there will be no wage differentials based on gender, between men and women employed in the same establishment, on jobs that require equal skill, effort, and responsibility, and which are performed under similar working conditions.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person