Accounts Payable (Ap) Specialist

Put your accounting career into high gear as an Accounts Payable (AP) Assistant with Klinedinst PC.

Klinedinst’s accounting department is seeking an organized, hardworking, and upbeat individual to join its growing downtown San Diego team. For this position, a bachelor’s degree or equivalent is preferred. Candidates will work in office and should be proficient in Excel. Candidates should also have the ability to prioritize, come to this role with critical thinking and problem-solving skills, and be ready to thrive in a team environment.

Klinedinst is dedicated to providing top-caliber legal services, while nurturing the professional development and personal advancement of each and every employee. We also aim to be good corporate citizens, working with friends and partners in the communities we live and work.

The Accounts Payable Assistant is a dynamic self-starter who will work with our attorneys and other team members in processing case-related billings in accordance with established guidelines and procedures. The Accounts Payable Specialist is an incredibly important position. This individual must ensure all invoices and payments are processed timely, and that the information included is accurate. 

The Accounts Payable Specialist will be supported through guidance, mentoring, and training. At Klinedinst, we empower our staff and attorneys alike to maximize their performance and potential, serving clients and gaining meaningful opportunities for professional growth along the way.

Essential responsibilities of this role include:

• Process vendor case-related invoices via manual entry and/or bulk import into accounting software (Aderant);
• Save vendor invoice copies in accounting software and/or document management system;
• Process monthly Credit Cards bill which includes the breakdown and tracking of receipts for proper general ledger coding;
• Process check requests and credit card requests;
• Process and pay requests for employee reimbursements;  
• Check run for office and case related invoices;
• Generate ad hoc reports related to the AP Department as needed by CFO/Staff Accountant
• Handle all payable related issues for clients;
• Provide vendor invoice copies for billing and memo of costs emails;
• Ensure all final bill matter invoices are processed; 
• Handle vendor phone calls and emails regarding payment status;
• Assist with tracking and sending vendor invoices that are payable directly by clients;
• Process Client Refunds and Pass-Through Payment; 
• Replenish and process LA Court Online (also maintain users) and Courtcall debit accounts;
• Assist in preparation of annual vendor 1099-MISC tax forms; and       
• Maintain recurring expense log.

A candidate for this position must demonstrate the following qualities:

• Proactive and self-motivated;
• Possess an innovative spirit;
• Positive, direct interpersonal communication style;
• Writing skills; and
• A “Get it Done” attitude.

Klinedinst is the place where you will find:

• A supportive team-based law firm;
• Opportunities to grow personally and professionally;
• Chances to work on complex projects with significant responsibilities and client interaction;
• A dynamic culture that embraces opportunity and personal growth;
• Open, honest, and transparent communication within the firm; and
• Merit-based compensation, with an annual pay range of $55,000-60,000 (depending on experience).

Pay ranges are provided in compliance with SB1162, California’s pay transparency law; actual pay may vary based on a variety of factors, including education, applicable experience, etc.

Interested in working in a fast-paced environment with awesome team members? We’d like to hear from you. Please submit your resume today. Recruiters need not apply.

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