Accounts Payable Specialist

Our corporate office in Rohnert Park, CA is hiring an Accounts Payable Specialist, who will perform Accounts Payable functions including reconciling vendor accounts, processing expense reports, debit memos, credit memos and payments to vendors. The ideal candidate will be organized, detail-oriented, and able to work well in a fast-paced environment. Good communication and interpersonal skills are also essential, as you will interact with customers, suppliers, and team members daily.

This is a full-time position with competitive pay and benefits, as well as opportunities for growth and advancement within the company. If you are looking for a challenging and rewarding career, we encourage you to apply for this exciting opportunity at PACE Supply today.

Essential Duties and Responsibilities:

• Perform a variety of clerical accounting and record-keeping duties in support of Accounts Payable; process and verify related financial forms and documents.
• Receive, sort and file purchase orders; check invoices and match with purchase orders and receivers; prepare and code invoices for payments.
• Input invoice and other financial data into an assigned computer system; maintain automated financial records and files; review input and output data for accuracy and completeness; generate a variety of computerized lists and reports as assigned.
• Maintain various auditable records related to expenditures, invoices and assigned accounts; prepare routine reports as required; establish and maintain filing systems.
• Operate a variety of office equipment including a copier, fax machine, computer and assigned software.
• Communicate with personnel and various outside agencies to exchange information and resolve issues or concerns.
• Establishing and maintaining relationships with new and existing vendors
• Match invoices to packing slips and POs and resolve discrepancies.
• Follow up on and enter vendor credits as needed.
• Complete A/P check runs, ACH payments and wire transfer payments following corporate policies and approval processes.
• Maintain vendor files including collection of W-9’s and preparation of 1099’s.
• Perform various data entry functions.
• Performs other related duties as necessary or assigned.

Required & Qualifications: 

• High school diploma or equivalent experience required; BSc degree in Finance, Accounting or Business Administration preferred.
• Proven working experience as Accounts Payable Specialist.
• Solid understanding of basic bookkeeping and accounting payable principles.
• Proven ability to calculate, post and manage accounting figures and financial records
• Data entry skills along with a knack for numbers.
• Hands-on experience with spreadsheets and proprietary software.
• High degree of accuracy, strong analytical skills, and attention to detail.
• Computer proficiency and technical aptitude with the ability to use Microsoft products, experience with Excel.
• Good verbal and written communication skills. 

All qualified applicants will receive consideration without regard to race, age, color, sex (including pregnancy), religion, national origin, disability, sexual orientation, gender identity, marital status, military status, genetic information, or any other status protected by applicable laws or regulations. PACE Supply will consider qualified applicants with a criminal history pursuant to employment regulations.

Pre-Employment Requirements

As part of our commitment to providing a safe and secure work environment for our team members and customers, successful candidates must complete the following pre-employment requirements:

Background Check: A comprehensive background check will be conducted to ensure candidates meet the necessary criteria for employment. PACE Supply will consider qualified applicants with a criminal history pursuant to California employment regulations.

Physical Examination: Candidates will undergo a physical examination to assess their fitness for the position's requirements.

Drug Test: A drug test will be administered to ensure a drug-free workplace.

Work Environment

Prolonged periods of standing or sitting at a desk and working on a computer.

Must be able to lift up to 25 pounds at times. 

Benefit Snapshot:

PACE Supply is proud to be an employee-owned corporation. We offer competitive wages, career pathways of growth, and excellent benefits packages that includes medical, dental, and vision care that is available to you within the first 30 days! We also provide our employees with life insurance, sick days, holidays, vacation, two retirement programs of 401(k) and ESOP, and much more.

Relocation Benefits

NO

Remote Availability

NO

*Please note that individual total compensation for this position will be determined at the Company's sole discretion and may vary based on several factors, including but not limited to, location, skill level, years and depth of relevant experience, qualifications and other business considerations.