Temporary Human Resources Assistant

Position Title:  Human Resources Assistant

Department:  Human Resources

Position Reports to: Human Resources Manager

Position Summary: Under direct supervision of the Human Resources Manager, handles confidential documentation, performs a variety of office support and/or secretarial duties for the specified department, such as composing and word processing, handles in majority spreadsheet data, a variety of standard documents and correspondence, processing forms, performing data entry, and establishing and maintaining records.  This position oversees the maintenance of employee and credentialing files and is an integral part of HR as it relates to the overall compliance aspect of the Human Resources department.

Responsibilities:

• Maintain and update personnel files of all employees. This include maintenance in the HRIS.
• Ensure accurate maintenance records of staff vacation, sick, personal, and any other type of time off.
• Provides HRIS/Time and Labor training and additional assistance to supervisors and employees
• Assist on the processing of payroll changes of employees
• Performs a wide variety of typing assignments, which are mainly confidential in nature.
• Assist with activities, projects, events, meetings etc. for the Wellness Committee
• Assist with auditing of employee files and preparation for all regulatory agency audits.
• Preparing new hire files with all required documentation including I-9 compliance etc.
• Initiate, coordinate and maintain receipt of all credentialing documentation from new and current practitioners; provide follow-up and problem resolution. This includes input of items into HRIS.
• Work with outside credentialing agency as a liaison to ensure all proper documents are completed for providers. This includes the initial credentialing and re-credentialing process.
• Performs a variety of filing assignments, prepares photocopies and facsimiles, and operates a variety of office equipment.
• Point of contact of all aspects of the volunteer/internship programs
• Other duties as assigned.

Qualifications:

• Ability to manage priorities, in a fast paced environment.
• Ability to work on multiple projects.
• Attention to detail.
• Ability to work independently.
• Strong interpersonal and communication skills; strong organizational skills.
• 1-2 years of experience in preferably in a Community Health Setting or Healthcare setting.
• Ability to understand and adhere to established policies, procedures, and protocols.
• Strong clerical/administrative skills including computer skills - experience with Paychex or HRIS System, Microsoft Word, Excel.
• Current California driver’s license and legally required automobile insurance.
• Bachelor's degree from an accredited four-year college or university, or equivalent in business or Human Resources experience.