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SalaryPosition
Global Energy Monitor is seeking a People & Culture Specialist who will support multiple critical functions essential to Global Energy Monitor’s (GEM) day-to-day work. Reporting to GEM’s Director of People & Culture, the People & Culture Specialist will provide general administrative support for all HR functions.
This is a part-time (6-month temporary) position with a weekly work schedule of 20 to 24 hours.
Applicants must currently reside in one of the following states:
California, Colorado, District of Columbia, Florida, Georgia, Hawaii, Illinois, Louisiana, Massachusetts, Maryland, Michigan, Minnesota, New Jersey, New Mexico, New York, North Carolina, Ohio, Oregon, Pennsylvania, South Carolina, Texas, Utah, Vermont, Virginia, Washington, West Virginia, or Wisconsin.
The Challenge
According to the Intergovernmental Panel of Climate Change (IPCC), we have less than a decade to make massive and unprecedented changes in the global economy to avoid the worst impacts of climate change. To meet that challenge, Global Energy Monitor is creating trackers and other tools to provide detailed information on energy facilities, sponsors, and financing.
About Global Energy Monitor
Global Energy Monitor (GEM) is a network of researchers developing information for the worldwide climate and clean energy movement. Since the organization’s founding in 2007, GEM’s research has become an essential tool for activists, journalists, policymakers, and scientists. GEM’s data and reports are used and cited by organizations ranging from Greenpeace to The Wall Street Journal. GEM’s information is used by Bloomberg Terminals, the International Energy Agency, the IPCC, Climate Analytics, Carbon Tracker Initiative, and hundreds of others.
Location
GEM does not have a central office; instead, GEM works with employees to create suitable home offices catered to the needs of their role.
Position Summary and Duties
Payroll
- Run bi-weekly payroll for US-based staff in 27+ states in BambooHR payroll system.
- Work with employees and managers to ensure timesheets are submitted and approved in a timely manner.
- Tax account setup and business registrations.
- Ensure compliance with state and federal employment and payroll laws.
HR Information System Maintenance & Records Management
- Execute daily activities related to our HRIS system (BambooHR), guaranteeing the accuracy of data inputs for effective and efficient reporting.
- Process, update, and maintain employee job and benefits information promptly in BambooHR.
- Manage employee leave changes in BambooHR
- Generate insightful reports and analytics as needed for strategic decision-making.
- Provide technical support for employees' questions about BambooHR and manage employee time tracking process.
General HR Support
- Oversee GEM’s HR email address, ensuring prompt and effective communication.
- Regularly review federal, state, and international employment laws and regulations, along with organizational policies.
- Support routine HR tasks, including record management, compensation administration, benefits administration, and employee engagement.
- Collaborate with the HR team to enforce HR policies and practices consistently throughout the organization.
- Liaise with external partners, such as our global PEO - DEEL, consultants, and vendors, to execute tasks efficiently.
- Support the organization in maintaining high standards of HR practices. Undertake additional duties as required, adapting flexibly to the evolving needs of the organization.
Education & Experience
Applicants who tailor their resume and cover letter to these requirements will be prioritized.
The following experience and skills are required for this position:
- Bachelor’s degree in a related field.
- 2+ years of relevant experience.
- 1+ year of multistate payroll experience.
- Fluency in English.
The following experience and skills are desired for this position:
- PHR or SPHR certification.
- Experience with BambooHR HRIS/Payroll platform.
- A high degree of service orientation.
- Excellent organizational skills, initiative, and attention to detail.
- Excellent written and verbal communication skills
- Ability to self-direct and prioritize among different tasks in a remote work environment required.
- Capacity to apply discretion and maintain a high level of confidentiality when handling sensitive information.
- Track record of working to advance a diverse, inclusive, and equitable work environment.
- Experience and/or interest in energy, climate, sustainability, open data, etc.
Pay and Benefits
This is a part-time (6-month temporary), 20-24 hours per week work-from-home position. The pay rate is $38.51 per hour.
Benefits include:
- Temporary employees are eligible for sick leave, all other leave is granted at the discretion of the supervisor
- Retirement plan with a 5% employer match & access to a financial advisor specializing in socially responsible investing (after 500 hours)
- Home office set up assistance
- Ergonomics consultation & approved equipment reimbursement
Application Requirements
Applications will be reviewed in the order they were received. Applicants must provide a resume and cover letter.
If you have any questions regarding the application process, please contact People & Culture at hr@globalenergymonitor.org.
Hiring Practices
Equal Employment: Global Energy Monitor is an Equal Opportunity Employer. All employment determinations at GEM are based exclusively on the needs of the organization, specific job requirements, and a candidate’s individual qualifications. These determinations are made without regard to race, ethnicity, nationality, religion or belief, age, physical, mental, and/or sensory disability, sex, orientation, gender identity and/or expression, marital status, medical history, or military service. GEM is committed to providing employees with a work environment free of discrimination and harassment.
Diversity and Inclusion: Our goal is to listen, engage, and activate voices across our global organization to ensure all identity groups and perspectives are represented in our work. Our aspiration is to foster a diverse work environment and encourage women, LGBTQIA individuals, people of color, people with disabilities, older members of the community, ethnic minorities, foreign-born residents, and others from minority groups and diverse backgrounds to apply. We designed our hiring process to foster an inclusive and welcoming experience that allows candidates to feel respected, appreciated, and comfortable, thereby creating the conditions for both GEM and the candidate to determine if there is a good fit.
Accommodations: We are committed to providing equal employment opportunities to qualified individuals with disabilities. This includes providing reasonable accommodation where appropriate. Should you require a reasonable accommodation to apply or participate in the job application or interview process, please contact liz.mason@globalenergymonitor.org
Demographic Information/Data: On the next page is a set of voluntary demographic questions. We consider the responses to these questions as "sensitive" information. We will treat any personal information provided in response to these questions as "sensitive" under applicable law in accordance with that applicable law. If you choose to fill them out, the responses will be used (in aggregate only) to help us identify areas for improvement in our process. Your responses, or your choice to not respond, will not be associated with your specific application and will not in any way be used in the hiring decision.
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