Sr. Executive Assistant, Ceo - Phinia Inc.

Position

Sr. Executive Assistant to CEO - PHINIA Inc.

Location

Auburn Hills, US

About us

BorgWarner is a global product leader in delivering innovative and sustainable mobility solutions for the vehicle market. We are a company of innovators and independent thinkers that brings together talented employees, meaningful work and amazing technology in a unique environment. At BorgWarner we constantly work towards our vision of a clean and energy-efficient world.

PHINIA: Combustion-Technology Leader

BorgWarner's Fuel Systems and Aftermarket business PHINIA is intended to separate from BorgWarner in late 2023

PHINIA will be a product leader in fuel systems and aftermarket distribution with balanced and synergistic exposure among Commercial Vehicle (CV), Light Vehicle (LV) and Aftermarket end markets, with embedded relationships with global OEMs and a focus on the global vehicle parc.

As well as being an industry leader in combustion technologies and chassis systems PHINIA will also be driving the transition to green fuels and hydrogen combustion by developing effective solutions to decarbonize the future of transportation.

Our Culture

We believe health and safety of our employees are a top priority, we care about our local communities and the global environment. BorgWarner promotes and nurtures a diverse and inclusive environment, honors integrity, strives for excellence, commits to responsibility for our communities and the environment, and builds on the power of collaboration.

Career Opportunities

We manage talent as seriously as we manage our businesses and encourage you to learn about our proud history, strong culture, technologies, and future vision. We offer a strong local presence and interesting global opportunities. Start your future with BorgWarner now!

Job purpose

In this role, the Executive Assistant (EA) will provide administrative support in a variety of functions to the Chief Executive Officer (CEO) that are focused on increasing the efficiency of the executive. As the EA for the you will have the ability to think proactively and respond quickly and efficiently and will possess strong administrative, written, and verbal communications, and organizational skills, and have the ability to prioritize projects and the needs of the organization while handling multiple priorities and highly sensitive and confidential information with the utmost discretion and composure. Flexibility, initiative, and demonstrated capacity to work independently are the key skills you'll possess to succeed.

Key responsibilities

• Works directly with the CEO to support all aspects of his daily work routine, juggling competing priorities as necessary and making appropriate and informed decisions regarding available time.
• Maintains the CEO's calendar, including scheduling meetings, appointments, speaking engagements, and travel (may include domestic and international) arrangements.
• Provides support and project management for a range of initiatives in which the CEO plays a lead role.
• Manages the CEO's calendar and daily workflow,
• Schedules internal and external meetings, coordinating all logistics and details, providing relevant preparation materials, and ensuring appropriate follow-up.
• Screens, directs, responds to, and prioritizes calls and meetings, facilitating the smooth exchange of information as a first point of contact for staf and external partners.
• Coordinates travel arrangements for the CEO, including flights and lodging.
• Schedules and arranges meetings, compiles and distributes materials, attends meetings, prepares meeting minutes, and maintains corporate documents.
• Plans and oversees logistical arrangements for meetings, including space and facility needs, meals and refreshments, supplies, and technology.
• Composes, edits, designs, and formats documents.
• Completes expense reports for reimbursement.

Board Support and Liaison

• Serves as the CEO's administrative liaison to Board of Directors
• Maintains discretion and confidentiality in relationships with all board members
• Adheres to compliance with applicable rules and regulations set in bylaws regarding board and board committee matters, including advance distribution of materials before meetings in electronic/paper format
• Participates as an adjunct member of the Executive Team including assisting in scheduling meetings and attending all meetings as assigned
• Overall management and coordination of all board gatherings with the CEO

What we're looking for

Work experience

• Minimum of 7 years' experience as an administrative assistant including 4 years of experience supporting an Executive - associate degree preferred - Prior experience in a corporate environment
• An associate degree or its equivalent is preferred
• Prior experience providing high-level support to boards, committees, or other similar work groups
• Minimum of five years of experience managing projects and initiatives
• Experience working under pressure and managing multiple, competing tasks and priorities
• Experience drafting agendas, presentations, reports, and correspondence on behalf of senior executives

Key job skills

Knowledge and skills

• Highly advanced verbal and written communication skills
• Demonstrated ability to take initiative and contribute to the goals of a dynamic and growing organization
• Highly organized and great attention to detail
• Ability to handle multiple projects in a busy, fast-paced environment and meet frequent and competing deadlines
• Ability to learn and anticipate the needs of executives and board members
• Ability to communicate with others on behalf of the CEO
• Excellent interpersonal skills, and a strong customer service orientation
• High degree of personal and professional integrity and the ability to work with confidential information
• High-level of proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint, Publisher, and SharePoint) and Adobe (Acrobat DC), and ability to quickly adapt to new technologies
• Ability to be flexible in a changing work environment
• Ability to work independently and collaboratively
• Enthusiasm for traveling: travel is estimated at 5-10% for this position)

Key Competencies

• Functional/Technical Skills
• Dealing with Ambiguity
• Decision Quality
• Ethics and Values
• Problem Solving
• Drive for Results
• Learning on the Fly
• Creativity
• Customer Focus
• Process Management

Our Values

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