Legal Clerk I – Office Of Judicial Records, Civil Division

Company Description
A best-in-class city that attracts best-in-class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,000 people, and more than 1,000 different job categories, the City of Philadelphia offers boundless opportunities to make an impact.
As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you’re interested in working with a passionate team of people who care about the future of Philadelphia, start here.

AGENCY DESCRIPTION:

The First Judicial District of Pennsylvania (“FJD”) is the Philadelphia County Court System and is composed of two courts: the Court of Common Pleas and the Municipal Court. The mission of the FJD is to adjudicate cases and provide services to the community within our jurisdiction while ensuring fair, timely, and accessible justice to the people of Philadelphia. The FJD is part of the Unified Judicial System reporting into the Pennsylvania Supreme Court of Pennsylvania.
Job Description
Position Summary:
An employee in this position is considered a valuable member of a team and provides support to Civil Division Court staff. Duties are performed following well-established procedures, including processing Legal documents, with or without close supervision. Work is performed under the immediate supervision of the department manager.
In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume.

COMPETENCIES, KNOWLEDGE, SKILLS AND ABILITIES:

• General knowledge of court system purpose and record keeping processes.
• Ability to write legibly.
• Ability to provide information clearly and concisely, both orally and in writing.
• Ability to recognize different types of civil documents and legal instruments necessary to effectively perform the docketing function.
• Ability to learn to extract and summarize information from legal instruments in order to fulfill the requirements for docketing and indexing legal information.
• Ability to learn and comply with applicable rules, regulations, and procedures as they apply to posting information into dockets and indexes pertinent to the assigned function.
• Ability to establish and maintain effective working relationships with coworkers and the general public.
  In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume.

THE FOLLOWING DUTIES ARE NORMAL FOR THIS POSITION. THESE ARE NOT TO BE CONSTRUED AS EXCLUSIVE OR ALL-INCLUSIVE. OTHER DUTIES MAY BE REQUIRED AND ASSIGNED.

• Examines legal instruments to determine information for posting to dockets.
• Abstracts, summarizes and records filing dates, types of legal instruments, and in some cases, substance of legal documents into dockets.
• Returns incorrect documents for appropriate action if necessary.
• Processes documents in accordance with standard procedures.
• Examines legal instruments to determine applicability of posting into indexes of judgments and liens.
• Extracts pertinent information onto work sheets for indexing purposes into a variety of registers.
• Searches dockets and indexes in order to serve the public with information.
• Accepts filings from staff, judges, attorneys, and other interested parties and exemplifies and certifies essential documents for legal or personal transactions.
• Processes incoming official and essential legal documents for inclusion into a system of court records according to procedural rules.
• Checks court documents for errors and serves as a quality control check.
• Performs terminal or PC data entry on legal filing turn‑around documents from handwritten or coded material.
• Maintains a court record filing system with adequate controls, standards, and access restrictions.
• Processes outgoing records to microfilm.
• Resolves and responds to inquiries concerning court documents or actions, especially scheduling.
• Prepares legal documents for dissemination or appropriate legal action by signature.
• Distributes documents to correct destinations and may hand deliver legal documents or records.
• May verify the location of defendants.
• Instructs others on proper procedural steps.