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Dawn Foods is a global leader in bakery manufacturing and ingredients distribution. As the partner of choice for inspiring bakery success, we help customers grow their business through meaningful partnerships, research-driven insights and innovations, and products and expertise they can depend on. As a family-owned company, our commitments to our people, products, customers, and corporate values, are all part of our recipe for success.
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Why work for Dawn Foods?
PEOPLE. PRODUCTS. CUSTOMERS.
Why should you apply? We invest in you!
- Industry-leading health insurance on Day 1!
- Competitive Pay
- 401(K) + company match
- 10 Paid Company Holidays
- Paid Time Off
- Professional training
- Family-owned business over 100 years in service
- An opportunity for career advancement, working as part of an empowering workforce.
Job Purpose and Overview
The Executive Assistant will work closely with and provide administrative support to the Vice President/GM of Key Accounts (US), the Senior Director of Sales Operations, and the Vice President of Marketing. In addition to providing direct support for these executives the team member will provide support to their teams on an as needed basis. The Executive Assistant will be an essential member of the team and act as an important enabler to the team’s success. The Executive Assistant will prioritize and manage calendars, coordinate and schedule meetings with internal and external executives, teammates, and colleagues, facilitate travel arrangements, team very closely with peers to align schedules to address strategic priorities and meetings, and support formal communication such as presentations, agendas, and more. Work is performed under minimal supervision and requires team members to exercise independence, confidentiality, and discretion. This role requires excellent organizational skills and experience as an Executive Assistant or related job in the specific area to understand functions and precedents.
Work Environment: This is a Hybrid role in Jackson, MI. Candidates must be within driving distance of Jackson, MI to be considered for this role.
What will you do as an Executive Assistant at Dawn Foods?
- Proactively manages multiple executive level calendars and manages sensitivity to changing priorities.
- Understand and advocate Dawn strategy to coordinate and support prioritization of travel, calendar, and meeting schedules.
- Schedules business travel, accommodations, and expense reporting for the VPs and Senior Directors.
- Interacts with customers, suppliers, customers, and team members. Support in a “customer facing” role, while navigating upwards and downwards within the team(s).
- Coordinate, plan, and execute meetings held locally and for each Commercial team.
- Operate as an extension of the Senior Leaders in representing their vision, management style and brand.
- Act as a culture & engagement partner that can represent the Leader appropriately and manage up any topic identified through various channels of communication.
- Navigate Dawn’s organizational complexity with speed. Capable of reaching out to cross-functional partners and ensuring information is received and communicated efficiently.
- Support preparation, distribution, and retention of formal documents, including letters, presentations, agendas, spreadsheets, and general internal and external correspondence.
- Managing sensitive and confidential matters while planning and protecting the security of information, data, and files.
- Support in managing area Purchase Orders (POs) and budget expenses.
- Review team member support needs as required for NA Marketing, Sales Operations, and US Key Accounts.
- Supports VP and Senior Director teams as needed (examples of support including attending weekly leadership meetings and responsible for notes and actions items, assisting with presentations and email communication if needed
- Supports preparation and manages logistical processes to optimize scheduling of executive’s customer visits within business markets.
- Safety point of contact for Commercial team. This includes but is not limited to car accidents, logging appropriate vehicle or team member safety incidents, supporting inquiries, etc.
- Maintains and orders office supplies for the VP and Senior Directors.
- Manages distribution of company swag throughout teams.
- Maintains and proactively updates Commercial distribution lists based upon attrition within the team.
- Generate ad-hoc reports.
- Other administrative tasks and business-related duties/projects as assigned.
- Maintain confidentiality in all areas.
What Does It Take to be an Executive Assistant at Dawn Foods?
Below are the minimum qualifications to be a fit for this job.
- Associate degree or 5 years of equivalent experience in lieu of degree
- Bachelors degree is preferred
- At least 3 years of relevant Executive Assistant work experience.
- Highly computer savvy with the ability to schedule, manage and administer virtual meetings and communications.
- Experience with Microsoft Office suite and intermediate to advanced proficiency in Excel, Word, PowerPoint, and Outlook.
- Strong communication (verbal and written) and interpersonal skills.
- High level of attention to detail.
- Strong organizational, follow up, multi-tasking and time management skills.
- Experience arranging travel.
- Experience with Project Management a plus.
- Excellent problem solving and troubleshooting skills.
- Ability to work independently and as a team member.
- Team oriented with the ability to flex in support of the timelines and deliverables of team members.
- Ability to handle time sensitive/confidential information appropriately.
- Strong sense of urgency; ability to execute quickly and efficiently.
- Demonstrate ability to work professionally and effectively with a wide range of personalities, levels of management, staff, vendors, and customers.
- Demonstrate the “Dawn Values” of Team Dawn and support the Dawn Circle of Excellence.
Physical Demands & Work Environment
The physical demands described here are representative of those that must be met by a Team Member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Required to use motor coordination with arm, hand, finger, and leg dexterity.
- Required to exert physical effort in handling objects 25 pounds.
- Normal setting for this job is hybrid work environment.
Note: The level of physical effort may vary from site to site and in some cases be greater or lesser than documented here.
If this sounds like the opportunity that you have been looking for, please click "Apply.”
About Our Benefits
Dawn is proud to employ the top talent in the baking industry, and we reward our people with comprehensive health and well-being coverage, competitive compensation packages, and award-winning benefit offerings. We also help protect your future financial health with a generous 401(k) matching program that provides additional retirement funds and many tools and resources on financial wellness. Dawn encourages professional growth through tuition assistance and educational programs, and we are always searching for ways to improve our industry-leading services and benefits.
Compensation:
$48,040 - $72,070
#LI-Hybrid #LI-AH1
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An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability, pregnancy, sexual orientation, gender identity/gender expression, citizenship status, military or veteran status, genetic information or any other status or condition that is protected by applicable law.
Requisition ID: 35539
