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Form of workJob Description
Executive Assistant
LifeCircles PACE
Muskegon/Holland, MI
FLSA: Non-Exempt, hourly
Status: Full-time, 40 hours/week
Schedule: Monday-Friday, Day Shift
Req: #7828
LifeCircles provides all-inclusive care to frail seniors in the community who desire to remain in their home but need additional support to achieve that goal. Geriatric appropriate clinical services are provided both in the onsite clinics and in participant’s homes. Be part of the innovative, creative, hardworking team providing stellar patient-centered care.
Join our team of compassionate and skilled team members and love your career!
A Few of the Life CirclesBenefits:
- Comprehensive Medical Insurance options for staff that are regularly scheduled a minimum of 30 hours/week
- Generous Paid Time Off, Paid Birthday and Holidays
- DAILYPAY - immediate access to your pay from hours worked the day prior!
- Retirement Savings Plan Opportunity
- Team Member Referral bonus program
- Wellness Reimbursement and Incentives
- Tuition Reimbursement and Scholarship program (Growth opportunities)
- Annual Increases
This position provides support to the LifeCircles Executive Director and handles business related tasks for the organization such as managing schedules, creating reports, creating and formatting documents, managing organizational accounts, and organizational purchasing. This position demands great communication skills, flexibility, proactive logistics, and efficiency, with demands and expectations prone to changing on a day-to-day basis.
Required Qualifications
- Four or more years of experience in an administrative role reporting directly to upper management
- Excellent written and verbal communication skills
- Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
- Proficiency with office productivity tools and an aptitude for learning new software and systems
- Flexible team player, willing to adapt to changes and unafraid of challenges
- Ability to maintain confidentiality of information related to the company and its employees
Desired Qualifications
- Experience in overseeing budgets and expenses
- Experience in developing internal processes and filing systems
Position Functions/Duties
Administrative Support: Support the Executive Director primarily and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently
Communication Management: Handle incoming calls, emails, and other correspondence on behalf of the executive, prioritizing and responding as necessary.
Travel Arrangements: Coordinate travel logistics, including booking flights, accommodations, and transportation for business trips, ensuring smooth and efficient travel.
Meeting Coordination: Arrange and prepare materials for meetings, including agendas, presentations, and other necessary documents. Attend meetings to take notes, track action items, and follow up on outstanding tasks.
Information Management: Maintain organized and up-to-date filing systems, both electronic and physical, to ensure easy access to important documents and information.
Project Support: Assist with special projects and initiatives as assigned by the executive, which may involve research, data analysis, and coordination with other team members.
Expense Management: Process and track expense reports, invoices, and other financial documents, ensuring accuracy and compliance with company policies.
Problem Solving: Act as a point of contact and resource for resolving issues and addressing concerns that arise in the course of daily operations, exercising sound judgment and problem-solving skills.
Adaptability: Be flexible and adaptable to changing priorities and work demands, adjusting schedules and tasks as needed to support the executive and the organization's goals.
Professional Development: Continuously seek opportunities for learning and skill development to enhance effectiveness in the role and contribute to the success of the executive and the organization.
Confidentiality: Handle sensitive information with discretion and maintain confidentiality at all times, respecting the privacy and trust of the executive and the organization.
Disclaimer
- LifeCircles PACE is a federally funded program through CMS and the State of Michigan. All employees are expected to adhere to the Participant Rights.
- LifeCircles PACEprovides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability or genetics in accordance with applicable federal, state and local laws.
