Executive Assistant

We are looking for an Executive Assistant to perform a variety of administrative tasks and support our Group Homes. Executive Assistant’s responsibilities include managing calendars, making appointments, emails, phone calls, state documents, and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive team.

Responsibilities

• Act as the point of contact among executives, employees, clients and other external partners
• Manage information flow in a timely and accurate manner
• Manage executives’ calendars and set up meetings
• Make travel and accommodation arrangements
• Rack daily expenses reports
• Oversee the performance of other clerical staff
• Act as an office manager by keeping up with office supply inventory
• Format information for internal and external communication – memos, emails, presentations, reports
• Take minutes during meetings
• Screen and direct phone calls and distribute correspondence
• Organize and maintain the office filing system

Skills

• Work experience as an Executive Assistant, Personal Assistant or similar role
• Excellent MS Office knowledge
• Outstanding organizational and time management skills
• Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
• Excellent verbal and written communications skills
• Discretion and confidentiality
• High School degree
• PA diploma or certification is a plus

Job Types: Full-time, Contract

Pay: $40,000.00 - $50,000.00 per year

Benefits:

• Flexible schedule

Schedule:

• 8 hour shift
• On call
• Weekends as needed

Experience:

• Microsoft Excel: 4 years (Preferred)
• Microsoft Powerpoint: 2 years (Preferred)

Work Location: In person