Address
Form of workPosition Details
Position Information
Recruitment/Posting Title
Secretary II, Part-Time
Job Category
Staff & Executive - Administrative & Support
Department
RWJ-Medicine-Endocrinology-Meb
Overview
New Jersey’s academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University–New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.
Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.
Our clinical and academic facilities are located throughout the state—at Rutgers University–New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark’s University Hospital in Newark, and other affiliates.
Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.
Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.
Our clinical and academic facilities are located throughout the state—at Rutgers University–New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark’s University Hospital in Newark, and other affiliates.
Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.
Posting Summary
Rutgers, The State University of New Jersey, is seeking a part time Secretary II for the department of Medicine at the Robert Wood Johnson Medical School.
The Secretary II provides administrative services for the Department of Medicine, Division of Endocrinology.
Among the key duties of this position are the following:
The Secretary II provides administrative services for the Department of Medicine, Division of Endocrinology.
Among the key duties of this position are the following:
- Coordinate and schedule appointments, meetings, and events for the division head and staff.
- Manages the calendar to avoid scheduling conflicts and ensure efficient use of time.
- Handle incoming and outgoing communications, including emails, phone calls, and written correspondence.
- Assists in preparing official letters, memos, and reports.
- Organize and coordinate division meetings, including scheduling, preparing agendas, and distributing relevant materials.
- Take minutes during meetings and distribute them to relevant parties.
- Arrange travel plans, including booking flights, accommodations, and transportation, for division chief and members attending conferences or other events.
Position Status
Part Time
Hours Per Week
20
Daily Work Shift
Work Arrangement
This position requires a fully on-site work arrangement.
FLSA
Nonexempt
Grade
1850
Position Salary
Annual Minimum Salary
24.950
Annual Mid Range Salary
25.450
Annual Maximum Salary
26.210
Standard Hours
35.00
Union Description
Teamsters, Local 97
Payroll Designation
PeopleSoft
Benefits
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit
Terms of Appointment
Staff - 12 month
Position Pension Eligibility
PERS
Qualifications
Minimum Education and Experience
- Graduation from an accredited program in secretarial studies plus three (3) years of full-time secretarial experience.
- An additional year of experience is required in lieu of the secretarial program.
- College credits may be substituted on a year-for-year basis for secretarial experience.
- Up to sixty (60) credits may be substituted for two years of secretarial experience.
Certifications/Licenses
Required Knowledge, Skills, and Abilities
- Proficiency in computer skills and knowledge of Microsoft Office Suite.
- Demonstrated excellent telephone and customer service skills.
- Ability to handle multiple tasks accurately in a fast-paced environment.
Preferred Qualifications
- Proficiency in typing and word processing skills required. Experience with additional software packages.
- EMR experience strongly desired.
Equipment Utilized
Physical Demands and Work Environment
- Physical Demands: Standing, sitting, walking, talking or hearing. No special vision requirements. Moderate physical effort (lift/carry up to 29=0 pounds) for office supplies delivered.
- Work Environment: Moderate noise (examples: business office with computers and printers, light traffic).
Special Conditions
Posting Details
Posting Number
24ST0517
Posting Open Date
Special Instructions to Applicants
Regional Campus
Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus
Downtown New Brunswick
City
New Brunswick
State
NJ
Location Details
Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements
Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees, Rutgers University requires all prospective employees to provide proof that they are vaccinated against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Rutgers University may require certain prospective employees to receive an updated (bivalent) vaccine dose. Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.
