Seasonal Administrative Support Specialist - Inspections

Salary: $17.49 - $22.30 Hourly
Location : PCB, FL
Job Type: Seasonal
Job Number: 00354
Department: Fire Rescue
Division: Fire/EMS
Opening Date: 12/20/2023
Closing Date: 12/24/2023 3:00 PM Central
Description
This position is responsible for providing specialized Administrative Support for the fire inspection division.
Examples of Duties

• Provides Administrative Support to the Fire Chief, Deputy Chief, and the Captain of the Fire Inspection's Division as needed.

• Answers telephone and greets visitors; provides information and assistance; refers to appropriate personnel; responds to email correspondence.

• Maintains records of citations and associated fees.

• Receives and processes complaints.

• Accepts applications for short-term rental and beachside fire permits; requests and accepts revisions to permits as needed.

• Schedules all inspections and inputs the inspection results into iWorK

• Reconciles division invoices and coding of payments.

• May assist as division records custodian.

• May assist with reconciling monthly purchase card statements.

• May review special event applications.

• Creates reports and graphs for the Fire Inspections Division for the City Council and department head meetings.

• Maintains the Fire Inspection Division's calendar.

• Orders office supplies as needed.

• Notarizes Documents.

Typical Qualifications
MINIMUM QUALIFICATIONS
• Knowledge and level of competency commonly associated with completion of specialized training in the field of work, in addition to basic skills typically associated with a high school education.
• Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years. Public Safety experience is beneficial.
Supplemental Information
KNOWLEDGE REQUIRED BY THE POSITION

• Knowledge of modern office practices and procedures.

• Knowledge of basic accounting principles.

• Knowledge of City payroll policies and procedures.

• Knowledge of City and Departmental policies and procedures.

• Knowledge of inventory management and purchasing principles.

• Knowledge of computers and job-related software programs.

• Skill in prioritizing and organizing work.

• Skill in the provision of customer services.

• Skill in the maintenance of files and records.

• Skill in the use of such office equipment as a computer, scanner, fax machine, and copier.

• Skill in oral and written communication.

SUPERVISORY CONTROLS
The Fire Inspections Captain assigns work in terms of general instructions. The supervisor spot-checks completed work for compliance with procedures, accuracy, and the nature and propriety of the results.
GUIDELINES
Guidelines include the Florida Department of Financial Services guidelines, Civil Service Policy, and City and Department policies and procedures. These guidelines are generally clear and specific but may require some interpretation in application.
COMPLEXITY/SCOPE OF WORK

• The work consists of related Administrative Support duties. The variety of tasks to be performed combined with frequent interruptions contributes to the complexity of the position.

• The purpose of this position is to provide specialized Administrative Support for the operations of the department. Successful performance contributes to the efficiency and effectiveness of those operations.

CONTACTS

• Contacts are typically with co-workers, other city employees, delivery persons, postal employees, vendors, and members of the public.

• Contacts are typically to give or exchange information, resolve problems, and provide services.

PHYSICAL DEMANDS/ WORK ENVIRONMENT

• The work is typically performed while sitting at a desk or table or while intermittently sitting, standing, or stooping. The employee occasionally lifts light objects.

• The work is typically performed in an office.

SUPERVISORY AND MANAGEMENT RESPONSIBILITY
None.
**These are intended only as illustrations of various types of work performed. The omission of specific duties does not exclude them from the position if they work is similar, related, or a logical assignment to the position.
Does not apply