Administrative Support Specialist

We are looking for a reliable Administrative Support Specialist to complete our team. They will undertake various administrative tasks consisting of both daily and as-needed or requested duties. These duties include but are not limited to answering and placing phone calls; email; scheduling technician appointments; paperwork processing; assisting customers, technicians and managers; and light bookkeeping.

The ideal candidate will be capable of working independently with little supervision to complete tasks in a timely manner while also possessing the ability to work as part of a team. They will be self-motivated, trustworthy, honest and promote smooth running of the front office. Candidate must be available to work full-time Monday through Friday 8:30am to 4:30pm. We are a non-smoking company to include vaping. Applicants must be able to pass a background check and a drug screening test.

Responsibilities

• Self-regulated time management to complete assigned duties in a timely fashion and in compliance with company procedures and policies.
• Manage phone calls and correspondence including emails and letters.
• Create and update records and databases with customer information and other data.
• Assist colleagues whenever necessary.
• Project and task management as assigned.

Skills

• Knowledge of the Palm Coast area is a big plus.
• Positive attitude even while handing stressful situations and during busy moments.
• Proven experience in a relevant front office role.
• Ability to retain information to carry out tasks.
• Accuracy and attention to detail is a must.
• Outstanding communication and interpersonal skills.
• Maintain professionalism through written and oral correspondence.
• Excellent organizational and multitasking skills.
• Ability to concentrate on the task at hand.
• Familiarity with office procedures and basic accounting principles.
• Excellent knowledge of MS Office and computer skills. Training will be provided on our software.
• Ability to navigate multiple deadlines.
• Qualifications in prior office, phone handling and minor collections will be an advantage.
• Possession of a high school diploma.

Job Type: Full-time

Pay: $14.00 - $16.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Application Question(s):

• What do you find appealing about this position?

Experience:

• Office: 2 years (Required)

Work Location: In person