Receptionist/Office Assistance

Description

• Prepare/tidy lobby area for the day, unlock main entrance doors, have updated and available reading material.
• Respond to incoming telephone calls, provide appropriate assistance, take messages or refer to proper party.
• Greet visitors; have visitor sign in, inform employee of their visitor.
• Upload legal papers to H drives for the appropriate Departments.

• Assist accounting with matching invoices to Purchase Orders and scanning documents into Docuware.
• Maintain and update main mail list and national phone list.

• Assist with company mailings by addressing, sorting and stuffing envelopes.
• Process all Postage metered items, Fed Ex and UPS mailings.
• Schedule main conference rooms.

• Prepare a variety of correspondence, memorandum, reports and forms as requested.
• Organize, maintain and update departmental files.
• Stock coolers and food in kitchens.
• Monitor inventory of office supplies and requisition replacements as needed.
• Sort and distribute departmental mail.
• Setup and maintain departmental files.

• Use personal computers, and other common office equipment.
• Ordering holiday gifts for customers and employees.
• Make hotel reservations for roofing and sheet metal crews.
• Track and upload Certificate of Insurance for Subcontractors.
• Perform other duties as assigned.

• Compliance with workplace policies and procedures for risk identification, risk assessment and risk control
• Active participation in activities associated with the management of workplace health and safety
• Identification and reporting of health and safety risks, accidents, incidents, injuries and property damage at the workplace