Receptionist/Administrative Assistant

At Brian M. Douglas & Associates, LLC, our goal is to have every client leave our office feeling less stressed and grateful they took steps to hire our firm to assist them with their legal needs. When clients come to us, they have a specific need, an issue that’s important to them and needs resolution. They deserve our full, personalized attention through to completion. We assist clients in all areas of estate planning, as well as real estate transactions and probate matters. Our growing firm is seeking a Receptionist/Administrative Assistant to join our team.

Who are we?

We are a team of professionals dedicated to providing the premier customer service experience to our clients and referral partners. The following principles govern us:

• Grow
• Respect the Team
• Move Forward, Move Fast
• Do the right thing
• Think positively
• Take responsibility
• Have fun
• Provide extraordinary service
• The extra mile is never crowded
• You don’t need a reason to help

We value our team and offer:

• Health, Medical, Vision, & Life insurance
• Paid Holidays
• PTO
• Educational opportunities
• Pleasant work environment

Our ideal candidate has 2-5 years of experience as a receptionist or administrative assistant in a law firm or other professional service industry. We seek someone with a positive, upbeat attitude who is organized and can multitask efficiently.

Duties in this position include but are not limited to:

• Answering incoming calls
• Transferring calls to appropriate office personnel
• Taking detailed messages
• Greeting guests and clients with a smiling face
• Ordering and refilling supplies as needed
• Willing to step in when and where needed
• Day-to-day office operations
• Ensuring the office is opened and closed daily as per established schedules

Education and Experience

• Bachelor’s degree in a related field or equivalent work experience
• Minimum of two years of experience in a receptionist or administrative role
• Knowledge of professional service organizations

Knowledge, Skills & Abilities:

• Strong organizational skills
• Exceptional written/oral communication and interpersonal skills
• Works well in a fast-paced environment
• Can maintain good interpersonal relations and communications with lawyers and support staff
• Time management skills to prioritize and complete a wide variety of tasks throughout the day
• Patience and listening skills to respond appropriately and interact positively with upset customers

We are searching for a leader for this position, and if the above resonates with you, we want to hear from you!

To apply for this position, please submit a detailed resume and a cover letter telling us why you are searching for a new position, why you feel you are the best candidate and your salary expectation.

No email, phone, or walk-in applications will be accepted.

Job Type: Part-time

Pay: $18.00 - $20.00 per hour

Schedule:

• Monday to Friday

Application Question(s):

• We must fill this position urgently. Can you start immediately?

Education:

• Associate (Preferred)

Work Location: In person