Personal Assistant

The WREIN educates and empowers women to take control of their financial futures through

investing in real estate. We are extremely team and goal-oriented and we like to work with

others who value integrity, collaboration, excellence, and progress. If you enjoy working with

others and coming up with clever, thoughtful systems for getting important work done

efficiently, you’ll fit right in. If the idea of helping take a growing company to the next level

sounds exciting, you might be a great fit!

Why WREIN?

• A fun, upbeat company culture
• Paid time off
• Flexible schedules
• Unlimited growth opportunities
• Medical, Dental & Vision insurance
• Family oriented environment

We are seeking a highly organized and proactive individual to join our team as a Personal Assistant. The successful candidate will play a crucial role in supporting the efficient functioning of our office and providing comprehensive assistance to our executive team. This role requires exceptional organizational skills, excellent communication abilities, and a keen attention to detail.

Responsibilities:

1. Executive Support:

• Manage and maintain the executive team's calendars, scheduling appointments, meetings, and travel arrangements.

• Screen and prioritize phone calls, emails, and correspondence, ensuring timely responses and proper follow-up.

• Assist with the preparation of presentations, reports, and documents for meetings and presentations.

2. Office Coordination:

• Oversee day-to-day office operations, including maintaining office supplies, equipment, and facilities.

• Greet and assist visitors, clients, and partners in a professional and welcoming manner.

• Coordinate and plan office events, meetings, and conferences, both on-site and off-site.

3. Administrative Tasks:

• Manage filing systems, both physical and digital, to ensure efficient retrieval of documents and information.

• Process expense reports, invoices, and other financial documents as required.

• Assist in the preparation and distribution of internal communications and announcements.

4. Travel and Logistics:

• Coordinate travel arrangements, including booking flights, accommodations, transportation, and itineraries.

• Ensure travel logistics are well-organized and aligned with the executive team's preferences and schedules.

5. Communication Liaison:

• Act as a point of contact between internal teams, clients, partners, and the executive team.

• Assist in drafting and proofreading emails, memos, and other written communications.

6. Special Projects:

• Collaborate on various projects, event planning, and initiatives to support the organization's goals.

Requirements:

• High school diploma or equivalent; bachelor's degree preferred.

• Proven experience with 3+ years as a Personal Assistant, executive assistant, and/or office coordinator.
• Proficiency in MacBooks and G suite and other relevant software.
• Exceptional organizational and time-management skills with the ability to prioritize tasks effectively.
• Excellent written and verbal communication skills, with an eye for detail and accuracy.
• Strong interpersonal skills, professionalism, and the ability to handle confidential information.
• Adaptability and flexibility to manage changing priorities and work in a fast-paced environment.
• Knowledge of basic accounting and expense reporting processes.
• Flexibility to work nights and weekends as needed.

• Positive attitude, proactive approach, and a willingness to take on diverse responsibilities.

Benefits:

• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off

• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• Occasional weekend hours

If you are an organized and dedicated individual who thrives in a dynamic environment, we encourage you to apply for this exciting opportunity. Join our team and contribute to the success of our organization as a key member of our administrative support staff.