Payroll Specialist

JOB DESCRIPTION BOTTOM RIGHT OF SCREEN
Months Contracted: 12 Month Long
Job Grade: 115
Hourly Rate: $21.07 and up depending on experience
Hours Per Day: 8
Application Procedure: Apply online
Fingerprint Clearance Card:Must have a Level One IVP Fingerprint Clearance Card prior to processing.Please Click Here.

Purpose Statement

The job of Payroll Specialist is done for the purpose/s of ensuring accuracy of information and adherence to procedures prior to processing employee bi-weekly payroll; providing necessary information for making decisions, taking appropriate action and/or complying with established fiscal guidelines; administering payroll procedures, training and monitoring daily payroll processes, and achieving the department’s overall objectives in a timely manner.

Essential Functions

• Assists with the processing of a bi-weekly payroll in the payroll software system, includes running reports, verifying data and maintaining employee information
• Oversees the accuracy of all employee positions (e.g. position FTE, salary, calendars, etc)
• Set-up and calculate employee bi-weekly supplemental/stipend pays
• Process Electronic Personnel Action Requests (ePARs) for new hires, position changes, terminations , leaves, supplemental pays, position funding corrections, etc.
• Audits different areas of payroll for the purpose of reconciling discrepancies and ensuring the accuracy of data. Maintains processes and audit trails for all payroll transactions
• Monitors 20/20 eligibility for compliance with Arizona State Retirement System, Prop 206 eligibility for all employees, and employee leave of absences
• Verify information input into the payroll system for accuracy for both new and existing employees regarding personal information, salary, leave plans and deductions.
• Assists in the day-to-day operations of the Payroll department
• Sets- up and processes bi-weekly employee garnishments
• Verifies the annual rollover of employee payroll information from one fiscal year to the next
• Assists in the preparation of various reports (e.g., , t, gross to net calculations, etc.) for the purpose of providing written support and/or conveying information to district personnel, local, county, state and/or federal agencies.
• Attends various seminars and workshops (e.g. labor law, government requirements, payroll, etc.) for the purpose of conveying and/or receiving information.
• Assists in developing reporting processes, procedures and internal controls (e.g. calculation reports, etc.) for the purpose of maintaining accurate records in an effective manner.
• Maintains various fiscal information, files and records.
• Serves as a lead to other Payroll personnel
• Maintains employee confidence and protects payroll operations by keeping information confidential
• Researches discrepancies of bi-weekly employee pay information, (e.g., and accuracy of information imported from other systems ( e.g. sub system and timekeeping system, etc.) , etc.) for the purpose of ensuring accuracy and adherence to procedures prior to processing.
• Responds to inquiries regarding various procedures and requirements (e.g. wage levies and garnishments, child support, s, , direct deposits, etc.) for the purpose of providing necessary information for making decisions, taking appropriate action and/or complying with established fiscal guidelines.

Other Functions

• Assists other personnel for the purpose of supporting them in the completion of their work activities.

Job Requirements: Minimum Qualifications

Skills, Knowledge and Abilities

SKILLS are required to perform multiple, technical tasks with a need to periodically upgrade skills in order to meet changing job conditions. Specific skills required to satisfactorily perform the functions of the job include: administering personnel policies and practices; applying pertinent codes, policies, regulations and/or laws as related to pay roll; communicating with persons of varied cultural and educational backgrounds; operating standard office equipment including utilizing pertinent software applications; planning and managing projects/programs; preparing and maintaining accurate records; and performing accounting/pay roll procedures.
KNOWLEDGE is required to perform algebra and/or geometry; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and solve practical problems. Specific knowledge required to satisfactorily perform the functions of the job includes: state and federal regulations regarding pay roll management
ABILITY is required to schedule a significant number of activities, meetings, and/or events; routinely gather, collate, and/or classify data; and use job-related equipment. Flexibility is required to work with others in a wide variety of circumstances; analyze data utilizing defined but different processes; and operate equipment using standardized methods. Ability is also required to work with a significant diversity of individuals and/or groups; work with data of widely varied types and/or purposes; and utilize specific, job-related equipment. In working with others, problem solving is required to analyze issues and create action plans. Problem solving with data frequently requires independent interpretation of guidelines; and problem solving with equipment is limited. Specific abilities required to satisfactorily perform the functions of the job include: adapting to changing work environment and/or priorities; being attentive to detail; meeting deadlines and schedules; and working under time constraints.

Responsibility

Responsibilities include: working under limited supervision using standardized practices and/or methods; directing other persons within a small work unit; and monitoring budget expenditures. Utilization of significant resources from other work units is routinely required to perform the job's functions. There is a continual opportunity to significantly impact the Organization’s services.

Working Environment

The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling; and significant fine finger dexterity. Generally the job requires 80% sitting, 10% walking, and 10% standing. This job is performed in a generally clean and healthy environment.
Nondiscrimination Statement
Gilbert Unified School District does not discriminate on the basis of race, color, religion, national origin, sex, age, or disability in admission to its programs, services, or activities, in access to them, in treatment of individuals, or in any aspect of their operations. The lack of English language skills shall not be a barrier to admission or participation in the District's activities and programs. The Gilbert Unified School District also does not discriminate in its hiring or employment practices.
Declaracion de Non Discriminacion
El Distrito Escolar Unificado de Gilbert no discrimina por motivos de raza, color, religión, origen nacional, sexo, edad o discapacidad en la admisión a sus programas, servicios o actividades, en el acceso a ellos, en el trato de las personas o en cualquier aspecto de sus operaciones. La falta de habilidad del idioma inglés no será una barrera para la admisión o participación en actividades y programas del Distrito. El Distrito Escolar Unificado de Gilbert tampoco discrimina en sus prácticas de contratación o empleo.

JOB DESCRIPTION BOTTOM RIGHT OF SCREEN
Months Contracted: 12 Month Long
Job Grade: 115
Hourly Rate: $21.07 and up depending on experience
Hours Per Day: 8
Application Procedure: Apply online
Fingerprint Clearance Card:Must have a Level One IVP Fingerprint Clearance Card prior to processing.Please Click Here.

Purpose Statement

The job of Payroll Specialist is done for the purpose/s of ensuring accuracy of information and adherence to procedures prior to processing employee bi-weekly payroll; providing necessary information for making decisions, taking appropriate action and/or complying with established fiscal guidelines; administering payroll procedures, training and monitoring daily payroll processes, and achieving the department’s overall objectives in a timely manner.

Essential Functions

• Assists with the processing of a bi-weekly payroll in the payroll software system, includes running reports, verifying data and maintaining employee information
• Oversees the accuracy of all employee positions (e.g. position FTE, salary, calendars, etc)
• Set-up and calculate employee bi-weekly supplemental/stipend pays
• Process Electronic Personnel Action Requests (ePARs) for new hires, position changes, terminations , leaves, supplemental pays, position funding corrections, etc.
• Audits different areas of payroll for the purpose of reconciling discrepancies and ensuring the accuracy of data. Maintains processes and audit trails for all payroll transactions
• Monitors 20/20 eligibility for compliance with Arizona State Retirement System, Prop 206 eligibility for all employees, and employee leave of absences
• Verify information input into the payroll system for accuracy for both new and existing employees regarding personal information, salary, leave plans and deductions.
• Assists in the day-to-day operations of the Payroll department
• Sets- up and processes bi-weekly employee garnishments
• Verifies the annual rollover of employee payroll information from one fiscal year to the next
• Assists in the preparation of various reports (e.g., , t, gross to net calculations, etc.) for the purpose of providing written support and/or conveying information to district personnel, local, county, state and/or federal agencies.
• Attends various seminars and workshops (e.g. labor law, government requirements, payroll, etc.) for the purpose of conveying and/or receiving information.
• Assists in developing reporting processes, procedures and internal controls (e.g. calculation reports, etc.) for the purpose of maintaining accurate records in an effective manner.
• Maintains various fiscal information, files and records.
• Serves as a lead to other Payroll personnel
• Maintains employee confidence and protects payroll operations by keeping information confidential
• Researches discrepancies of bi-weekly employee pay information, (e.g., and accuracy of information imported from other systems ( e.g. sub system and timekeeping system, etc.) , etc.) for the purpose of ensuring accuracy and adherence to procedures prior to processing.
• Responds to inquiries regarding various procedures and requirements (e.g. wage levies and garnishments, child support, s, , direct deposits, etc.) for the purpose of providing necessary information for making decisions, taking appropriate action and/or complying with established fiscal guidelines.

Other Functions

• Assists other personnel for the purpose of supporting them in the completion of their work activities.

Job Requirements: Minimum Qualifications

Skills, Knowledge and Abilities

SKILLS are required to perform multiple, technical tasks with a need to periodically upgrade skills in order to meet changing job conditions. Specific skills required to satisfactorily perform the functions of the job include: administering personnel policies and practices; applying pertinent codes, policies, regulations and/or laws as related to pay roll; communicating with persons of varied cultural and educational backgrounds; operating standard office equipment including utilizing pertinent software applications; planning and managing projects/programs; preparing and maintaining accurate records; and performing accounting/pay roll procedures.
KNOWLEDGE is required to perform algebra and/or geometry; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and solve practical problems. Specific knowledge required to satisfactorily perform the functions of the job includes: state and federal regulations regarding pay roll management
ABILITY is required to schedule a significant number of activities, meetings, and/or events; routinely gather, collate, and/or classify data; and use job-related equipment. Flexibility is required to work with others in a wide variety of circumstances; analyze data utilizing defined but different processes; and operate equipment using standardized methods. Ability is also required to work with a significant diversity of individuals and/or groups; work with data of widely varied types and/or purposes; and utilize specific, job-related equipment. In working with others, problem solving is required to analyze issues and create action plans. Problem solving with data frequently requires independent interpretation of guidelines; and problem solving with equipment is limited. Specific abilities required to satisfactorily perform the functions of the job include: adapting to changing work environment and/or priorities; being attentive to detail; meeting deadlines and schedules; and working under time constraints.

Responsibility

Responsibilities include: working under limited supervision using standardized practices and/or methods; directing other persons within a small work unit; and monitoring budget expenditures. Utilization of significant resources from other work units is routinely required to perform the job's functions. There is a continual opportunity to significantly impact the Organization’s services.

Working Environment

The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling; and significant fine finger dexterity. Generally the job requires 80% sitting, 10% walking, and 10% standing. This job is performed in a generally clean and healthy environment.
Nondiscrimination Statement
Gilbert Unified School District does not discriminate on the basis of race, color, religion, national origin, sex, age, or disability in admission to its programs, services, or activities, in access to them, in treatment of individuals, or in any aspect of their operations. The lack of English language skills shall not be a barrier to admission or participation in the District's activities and programs. The Gilbert Unified School District also does not discriminate in its hiring or employment practices.
Declaracion de Non Discriminacion
El Distrito Escolar Unificado de Gilbert no discrimina por motivos de raza, color, religión, origen nacional, sexo, edad o discapacidad en la admisión a sus programas, servicios o actividades, en el acceso a ellos, en el trato de las personas o en cualquier aspecto de sus operaciones. La falta de habilidad del idioma inglés no será una barrera para la admisión o participación en actividades y programas del Distrito. El Distrito Escolar Unificado de Gilbert tampoco discrimina en sus prácticas de contratación o empleo.