Operations Administrative Assistant

Title:Operations Administrative Assistant

Department: College Scholars

Reports To: Assistant Director - Operations

FLSA: Part-time, Seasonal

Compensation: $25.00 Hourly

Start/End Dates: January 15, 2024 - August 31, 2024

LOCATION/HOURS 

This is apart-time, hybridposition based out of our New York Cityoffice. It is expected that some duties will be performed on-site at least 2-days a week, and some remotely, with the understanding that government and public health guidelines will help determine the extent to which it is safe to carry out in-person and onsite activities.

All candidates must be within commutable distance of SEO's offices at 55 Exchange Place, New York, NY 10005, upon hire.

About SEO

We Propel Human Potential. SEO is an educational non-profit focused on improving outcomes for students that come from underserved and historically underrepresented backgrounds. For over 50 years, SEO has been an innovator in education, mentorship, and creating educational programs and opportunities that maximize the full potential of our students. We are on a mission to create an ecosystem of excellence for the students we serve!

About College Scholars

SEO Scholars is a free eight-year academic program that gets low-income public high school students to and through college. In college, we continue to support students through each of their four years, providing one-on-one academic, personal and career exploration support. Our team supports more than 1,000 College Scholars attending ~200 colleges across 30 states, with a 90% college graduation rate. (Learn more here: SEO Scholars)

Position Overview & Responsibilities

The Operations Administrative Assistant provides technical support to the College Scholars department operational functions. The role will provide primary support with student transcript collection, virtual event logistics, and data-entry. This role will also be assigned other tasks and projects as needed. Work schedule is up to 29 hours a week, January 15, 2024, through August 31, 2024.

• Assist with the timely collection, tracking, and processing of student transcripts and GPA stipend data in Salesforce.
• Support preparation and execution of virtual and in-person event logistics
• Collect college and internship information from online sources.
• Organize and clean up historical student data and prepare for import into Salesforce.
• Utilize Salesforce systems, and additional technology platforms such as Zoom, BOX, HubSpot, Canva, Typeform, Form Assembly, DocuSign, Google apps, among others
• Organize program supplies and ship materials to Scholars
• Maintain confidentiality of information exposed to during data entry regarding students
• Perform other duties as assigned

Qualifications

• Bachelor's degree
• Experience in maintaining accurate records and tracking projects with multiple tasks and phases
• Highly detail-oriented and organized approach to tasks while able to meet competing deadlines
• Exceptional communication skills: verbal, written, interpersonal (Zoom and in-person)
• Proficient in Microsoft Word, Excel, PowerPoint, and Google Drive
• Must be data driven, familiarity with Salesforce a plus

Core Competencies and Skills

• Demonstrates unequivocal passion for closing the achievement and opportunity gap
• Self-starter who can work independently and collaboratively in a group, is team-oriented, and willing to do what it takes to get the work done
• Ability to thrive in a fast-paced environment and complete tasks with a sense of urgency
• Approach all work with an outcome-oriented and data-driven mindset
• Must have an exceptional attention to detail
• Ability to manage numerous large and small-scale projects that have multiple steps and varying deadlines, working with fervor to meet all deadlines
• Excellent interpersonal skills, strong work ethic, and high level of professionalism

COMPENSATION  

The compensation listed in this posting reflects what SEO believes it will pay for this position at the time of this posting. Consistent with applicable law, compensation will be determined based on the skills, qualifications, and experience of the applicant along with the requirements of the position, and SEO reserves the right to modify this pay range at any time. 

SEO EEOC Policy

At SEO we are committed to cultivating a team that embodies the backgrounds and experiences of the constituencies we serve and the communities we live in, and a workplace that reflects the impact we make in the world. Candidates from historically excluded and underrepresented communities - including people of color, women, members of the LGBTQIA+ Community, veterans, and people with disabilities are strongly encouraged to apply.

Equal Employment Opportunity is not just the law, it is our commitment.

Sponsors for Educational Opportunity is an Equal Opportunity/Affirmative Action Employer - M/F/D/V. We will consider all qualified applicants for employment regardless of race, color, ethnicity, religion, sex, gender, gender identity and expression, sexual orientation, national origin, disability, age, marital status, veteran status, pregnancy, parental status, genetic information or characteristics, or any other legally protected status.

If you need accommodation while applying for a role with SEO, due to a disability, please email SEO Talent.