Operations Administrative Assistant

Description

Job Type : Full-time 

Shift: Day Shift

Salary : Starting rate is $18 - $20/hr depending on experience

***pre-employment background and drug screen required***

About Lignetics, Inc.

Lignetics, Inc. offers clean, renewable solutions. We have 30 years of experience innovating eco-friendly essentials for everyday life. Lignetics manufactures a variety of consumer brands in several different categories including wood pellets for home heating, BBQ pellets for grilling, wood pellets and shavings for animal bedding, and a wood fiber-based cat litter.  Each of our products have unique features and benefits but are all linked with a wonderful recycled, renewable, sustainable, and carbon neutral story. We turn recycled sawdust into value-add, branded consumer products.

Operations Coordinator Responsibilities

Accounting:

• Accounts Receivable entry
• Accounts Payable entry
• Generate customer statements 
• Generate weekly AR reports for past due invoices
• Assist financial team with month-end close
• Maintain fixed asset list and coordinate GL Journal entries

Inventory Management:

• Assist with physical inventory count for month-end close

Daily Reporting

• Daily Production reporting
• Review daily bagging reports and update finished goods inventory (Build assemblies)  

Shipping

• Reconciliation and data entry of purchase orders and BOL's
• Invoice freight movements and submit shipping documentation to customers for payment processing

Other Administrative Support

• Maintain titles for all trailers
• Maintain accurate documentation of all trucks and trailers
• Maintain accurate documentation of Tollway Transponders
• Track and coordinate vehicle registration renewals
• Coordinate tax submissions of vehicle use tax, etc.
• Other administrative duties as assigned

Requirements

Operations Coordinator Skills and Qualifications:

• High School degree required
• Intermediate knowledge of Excel required: formulas and functions, generate and maintain reports, etc
• Technologically adept and able to navigate an array of online portals with ease required
• Above average skills in communication both oral and written 
• Above average skills in organization and attention to detail
• Demonstrates ability to work as a team
• Demonstrates the ability to work under pressure and multi-task
• Previous experience in manufacturing office and/or accounting preferred 

 Lignetics believes that all persons are entitled to equal employment opportunity (EEO) and does not discriminate against its employees or applicants because of race, color, religion, sex, sexual orientation, pregnancy, national origin, ancestry, age, marital status, disability, genetic information, or on any other protected status under state, local or federal law.  Equal employment opportunity is extended to all persons in all aspects of the employer-employee relationship, including, but not limited to, recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination  

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