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Form of work
SalaryPOSITION SUMMARY:
The Scheduler/Administrative Assistant position will be responsible for our daily clinical scheduling needs for our clients and technicians. Also, greeting clients and visitors upon their arrival. Other job duties include answering the phones and responding and sending emails, inputting data into our systems, organizing files, and making copies. This role will also monitor and manage the office supply inventory, and ordering when necessary.
RESPONSIBLITIES AND DUTIES:
- Responsible for daily clinical scheduling needs for clients and technicians (95% of daily job responsibilities)
- Answer phones and greet visitors upon their arrival
- Manage, monitor and track all inventory of office supplies; reorder as needed
- Take in office payments and process according to policy
- Support clinical director with client/behavior technician schedules
- Support clinical director with behavior technician call-offs and finding coverage as needed to cover client services
- Other tasks as assigned
KNOWLEDGE/SKILLS/ABILITIES:
- Ability to accept constructive feedback and develop knowledge and skill sets accordingly
- Effective time management skills and the ability to manage multiple tasks at one time
- Excellent written and verbal communication skills
- Ability to develop and maintain professional relationships with clients, co-workers, supervisors and community members
- Commitment to maintain client confidentiality and adhere to HIPAA laws
- Must maintain a professional appearance with regard to clothing, grooming, hair and make-up
EXPERIENCE:
- Required: 1 year
- Preferred: 3 – 5 years
- Prior administrative or clerical experience
- Proficient with Google Docs and Microsoft Office (Word & Excel)
- Highly organized multitasker who works well in a fast-paced environment
- Excellent time management and communication skills
- Willingness to learn and to grow with the company
EDUCATION:
- Required: High School Diploma (over 18 years of age and capable of passing a background check)
