Office Manager

Lewis Construction Group is looking for an experienced Office Manager to join and become an integral part of our team. This is a full-time position, Monday-Friday, with office hours 8:00-5:00.

We are a well-established construction company with a focus on quality of work, craftsmanship, and long-lasting partnerships. The majority of our projects are high-end remodels and new construction. We are proud of the fact that our projects are mainly referral based. We are built on the values of family, respect, trust, and integrity and we look for these same qualities in everyone who joins our team. We provide a collaborative family-oriented culture with the necessary tools and support for you to succeed, both personally and professionally. Positive and pro-active team members excel in this culture.

The Office Manager will be working closely with the Owner, General Manager, and Controller. This role is both a lead and support position with a wide variety of duties. The duties and responsibilities will expand with proven demonstration of skill, trustworthiness, sound judgment, and reliability.

Duties Include:

Office Management:

• Maintain office supplies and company clothing stock.
• Coordinating IT needs with external IT Company.
• Answer phones and respond to voicemails.
• Manage general company email inbox and calendar.
• Job binder set-up and general filing.
• Oversee employee annual safety courses – new hire and annual renewals.
• Take part in safety, equipment, and tool rental monitoring processes.
• All other functions necessary to keep the office running smoothly.

·Accounting:

• All aspects of Accounts Payable.
• Set-up new vendor and trade accounts.
• Monitor trade licensing and insurance compliance.
• Complete lien waivers as required.
• Payroll assistance including new hire reporting, timesheet entry, and health insurance enrollment.

Estimating/PreConstruction Services Support:

• Issue and track requests for proposals.
• Input quotes into project estimates.
• Download plans and order plan set printing.
• Coordinate with estimator throughout the process.

Qualifications:

• Proficient with Microsoft 365 applications especially Outlook, Excel, and Word.
• QuickBooks Desktop experience preferred.
• Strong organizational skills are required.
• Commitment to high quality work with excellent time management skills.
• Ability to maintain confidentiality with sensitive information.
• Self-motivated, detail oriented, effective communicator, and reliable.
• Excellent multi-tasker that works well on their own and with others.
• Critical thinker that takes pride in their work.

Our job sites are 100% tobacco and drug free.

Medical/Dental/Vision benefits provided 60 days after employment. Company pays 75%. Retirement plan with 3% match after one year. Vacation and paid Holidays.

Job Type: Full-time

Pay: $28.00 - $32.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person